/** * ISO 14001:2015 seed for clause_library (standards.id 5) — added 2026-11-10. * GENERATED from the two Form 04-2b Word reports in ../samples: * ISO14001_2015_Stage1_Audit_Report.docx -> readiness list (Stage 1), requirement wording verbatim * ISO14001_2015_Stage2_Surveillance_Recert_Report.docx -> full clause table (30 rows) + sections 10-13, wording verbatim * Differences from the 2026 set (seed/iso14001.seed.ts): no 6.1.5 and no 6.3; 6.1.1 holds risks & opportunities, * 6.1.4 = planning action; 6.2 split into 6.2.1/6.2.2; 9.2 split into 9.2.1/9.2.2; 9.3 single row; 10.3 added; * PERF-3/5/6 retitled (outsourced processes, R&O register 6.1.1, control of planned & unintended changes 8.1). * The sample leaves the evidence column blank, so default_evidence reuses the 2026 wording where the clause matches * and is written in the same style for the 2015-only rows. */ import type { SeedRow } from './iso9001.seed'; export const ISO14001_2015_FULL_CLAUSES: SeedRow[] = [ { "group_key": "clause", "code": "4.1", "heading": "Clause 4. Context of the Organization", "title": "", "requirement": "Understanding the organization and its context — external and internal issues relevant to the organization's purpose and that affect its ability to achieve the intended outcome(s) of the EMS determined, including environmental conditions capable of affecting or being affected by the organization.", "default_evidence": "During the audit, it was verified that the organization has determined the external and internal issues relevant to its purpose and affecting its ability to achieve the intended outcomes of the EMS, including environmental conditions capable of affecting or being affected by the organization.\n\nUnderstanding Context of Organization" }, { "group_key": "clause", "code": "4.2", "heading": "Clause 4. Context of the Organization", "title": "", "requirement": "Understanding the needs and expectations of interested parties — interested parties relevant to the EMS and their relevant needs and expectations (i.e. requirements) determined; which of these needs and expectations become compliance obligations determined.", "default_evidence": "During the audit, it was noted that the organization had identified the interested parties relevant to the EMS, their needs and expectations, and determined which of these become compliance obligations.\n\nNeeds & Expectations of Interested Parties" }, { "group_key": "clause", "code": "4.3", "heading": "Clause 4. Context of the Organization", "title": "", "requirement": "Determining the scope of the EMS — boundaries and applicability established, considering the external and internal issues (4.1), compliance obligations (4.2), organizational units, functions and physical boundaries, activities, products and services, and authority and ability to exercise control and influence; scope maintained as documented information and available to interested parties.", "default_evidence": "During the audit, the organization has defined the scope and boundaries of its Environmental Management System, covering its activities, products and services, organizational units and physical boundaries. The scope is maintained as documented information and is available to interested parties.\n\nEMS Scope Statement" }, { "group_key": "clause", "code": "4.4", "heading": "Clause 4. Context of the Organization", "title": "", "requirement": "Environmental management system — established, implemented, maintained and continually improved, including the processes needed and their interactions, in accordance with the requirements of ISO 14001:2015, taking into account the knowledge gained in 4.1 and 4.2.", "default_evidence": "During the audit, the organization demonstrated that the processes needed for the Environmental Management System, together with their sequence and interaction, have been identified, documented, implemented and maintained, and are continually improved in accordance with the requirements of ISO 14001:2015." }, { "group_key": "clause", "code": "5.1", "heading": "Clause 5. Leadership", "title": "", "requirement": "Leadership and commitment — top management demonstrates leadership and commitment by taking accountability for the effectiveness of the EMS; ensuring the environmental policy and environmental objectives are established and compatible with the strategic direction and context of the organization; ensuring integration of EMS requirements into the organization's business processes; ensuring resources are available; communicating the importance of effective environmental management and of conforming to EMS requirements; ensuring the EMS achieves its intended outcome(s); directing and supporting persons to contribute to EMS effectiveness; promoting continual improvement; and supporting other relevant management roles.", "default_evidence": "During the audit, it was observed that top management demonstrated leadership and commitment to the Environmental Management System (EMS) by taking accountability for its effectiveness, ensuring the environmental policy and objectives are compatible with the strategic direction, integrating EMS requirements into the organization’s business processes, providing the necessary resources and promoting continual improvement." }, { "group_key": "clause", "code": "5.2", "heading": "Clause 5. Leadership", "title": "", "requirement": "Environmental policy — established, implemented and maintained; appropriate to the purpose and context of the organization, including the nature, scale and environmental impacts of its activities, products and services; provides a framework for setting environmental objectives; includes commitments to protection of the environment (incl. prevention of pollution and other specific commitment(s) relevant to the organization's context), to fulfil compliance obligations, and to continual improvement of the EMS to enhance environmental performance; maintained as documented information, communicated within the organization and available to interested parties.", "default_evidence": "Top management has established, documented and communicated the Environmental Policy. The policy is appropriate to the purpose, context, nature, scale and environmental impacts of the organization and includes commitments to the protection of the environment including prevention of pollution, to fulfil its compliance obligations and to continual improvement of the EMS. It is available to interested parties." }, { "group_key": "clause", "code": "5.3", "heading": "Clause 5. Leadership", "title": "", "requirement": "Organizational roles, responsibilities and authorities — assigned and communicated within the organization, including responsibility and authority for ensuring the EMS conforms to the requirements of ISO 14001:2015 and for reporting on the performance of the EMS, including environmental performance, to top management.", "default_evidence": "During the audit, it was verified that the organizational chart and job descriptions are established and communicated, and that the responsibilities and authorities for relevant roles within the Environmental Management System are assigned and understood, including the responsibility for reporting on EMS and environmental performance to top management." }, { "group_key": "clause", "code": "6.1.1", "heading": "Clause 6. Planning", "title": "", "requirement": "General — process(es) established, implemented and maintained to meet the requirements of 6.1.1 to 6.1.4; risks and opportunities related to environmental aspects, compliance obligations and other issues and requirements identified in 4.1 and 4.2, within the EMS scope, determined to give assurance that the EMS can achieve its intended outcome(s), prevent or reduce undesired effects (incl. the potential for external environmental conditions to affect the organization) and achieve continual improvement; potential emergencies considered; risks and opportunities and the processes needed in 6.1.1 to 6.1.4 maintained as documented information to the extent necessary to have confidence they are carried out as planned.", "default_evidence": "During the audit, it was verified that the organization has established, implemented and maintained the planning process(es) needed to address environmental aspects, compliance obligations, risks and opportunities, and the actions planned to address them. The Risks and Opportunities Register was made available for verification. The organization has established criteria for assessing risks and opportunities related to its environmental aspects, compliance obligations and the issues and requirements identified in 4.1 and 4.2. Identified risks were assessed in accordance with the established criteria, with appropriate controls and actions identified. Potential emergency situations were considered, and the risks and opportunities and the processes needed in 6.1.1 to 6.1.4 are maintained as documented information." }, { "group_key": "clause", "code": "6.1.2", "heading": "Clause 6. Planning", "title": "", "requirement": "Environmental aspects — environmental aspects of the organization's activities, products and services within the EMS scope that it can control and those it can influence, and their associated environmental impacts, determined from a life cycle perspective (raw material acquisition, design, production, transport/delivery, use, end-of-life treatment and final disposal); determination takes into account change (incl. planned or new developments, and new or modified activities, products and services) and abnormal conditions and reasonably foreseeable emergencies; significant environmental aspects determined using established criteria and communicated among the various levels and functions; aspects and impacts, criteria and significant aspects maintained as documented information.", "default_evidence": "During the audit, the Environmental Aspects and Impacts Register was made available for verification. The organization has identified the environmental aspects of its activities, products and services that it can control or influence and their associated impacts, considering a life cycle perspective, normal and abnormal conditions, changes and potential emergency situations. Significant aspects were determined using the established significance criteria and communicated across the relevant levels and functions." }, { "group_key": "clause", "code": "6.1.3", "heading": "Clause 6. Planning", "title": "", "requirement": "Compliance obligations — legal requirements and other requirements that the organization has to comply with and that it chooses to comply with, related to its environmental aspects, determined and assessed; how they apply to the organization determined; taken into account when establishing, implementing, maintaining and continually improving the EMS; maintained as documented information.", "default_evidence": "During the audit, the Compliance Obligations / Legal & Other Requirements Register was reviewed. The organization has determined the compliance obligations related to its environmental aspects, has access to them, has determined how they apply to the organization and takes them into account in the EMS. The register is maintained as documented information." }, { "group_key": "clause", "code": "6.1.4", "heading": "Clause 6. Planning", "title": "", "requirement": "Planning action — actions planned to address significant environmental aspects (6.1.2), compliance obligations (6.1.3), and the risks and opportunities identified in 6.1.1; how to integrate and implement the actions into EMS processes (6.2, Clause 7, Clause 8, 9.1) or other business processes, and how to evaluate their effectiveness (9.1), determined; technological options and financial, operational and business requirements considered.", "default_evidence": "During the audit, it was verified that actions to address the significant environmental aspects, compliance obligations and risks and opportunities have been planned, integrated into the EMS and business processes, and that the method of evaluating their effectiveness has been determined, taking into account technological options and financial, operational and business requirements." }, { "group_key": "clause", "code": "6.2.1", "heading": "Clause 6. Planning", "title": "", "requirement": "Environmental objectives — established at relevant functions and levels, taking into account significant environmental aspects and associated compliance obligations, and considering risks and opportunities; consistent with the environmental policy; measurable (if practicable); monitored; communicated; updated as appropriate; maintained as documented information.", "default_evidence": "During the audit, the Environmental Objectives were established at relevant functions and levels, consistent with the environmental policy and taking into account the significant environmental aspects, compliance obligations and risks and opportunities. The objectives are measurable (where practicable), monitored, communicated, updated as appropriate and maintained as documented information." }, { "group_key": "clause", "code": "6.2.2", "heading": "Clause 6. Planning", "title": "", "requirement": "Planning actions to achieve environmental objectives — what will be done, what resources will be required, who will be responsible, when it will be completed, and how the results will be evaluated, including indicators for monitoring progress toward measurable environmental objectives; how actions to achieve objectives will be integrated into the organization's business processes.", "default_evidence": "Planning actions for achieving the environmental objectives (what will be done, resources required, responsibility, completion timing and evaluation of results, including indicators for monitoring progress) were available, and the actions are integrated into the organization’s business processes." }, { "group_key": "clause", "code": "7.1", "heading": "Clause 7. Support", "title": "", "requirement": "Resources — determination and provision of resources needed for establishment, implementation, maintenance, and continual improvement of the EMS.", "default_evidence": "The organization determines and provides the resources needed to establish, implement, maintain and continually improve the Environmental Management System, including people, infrastructure, monitoring and measuring resources and organizational knowledge." }, { "group_key": "clause", "code": "7.2", "heading": "Clause 7. Support", "title": "", "requirement": "Competence — necessary competence of persons doing work under the organization's control that affects its environmental performance and ability to fulfil compliance obligations determined; persons competent on the basis of appropriate education, training or experience; training needs associated with environmental aspects and the EMS determined; where applicable, actions taken to acquire necessary competence and effectiveness of actions evaluated; appropriate documented information retained as evidence of competence.", "default_evidence": "During the audit, competence records for the personnel doing work under the organization’s control that affects environmental performance and the ability to fulfil compliance obligations were reviewed. Training records, qualifications and evidence of competence were available and confirm that the necessary competence is determined and maintained." }, { "group_key": "clause", "code": "7.3", "heading": "Clause 7. Support", "title": "", "requirement": "Awareness — persons doing work under the organization's control are aware of the environmental policy, significant environmental aspects and related actual/potential impacts of their work, their contribution to EMS effectiveness (incl. benefits of enhanced environmental performance), and the implications of not conforming, including not meeting compliance obligations.", "default_evidence": "During the audit, personnel interviewed demonstrated awareness of the environmental policy, the significant environmental aspects and related impacts associated with their work, their contribution to the effectiveness of the EMS and the implications of not conforming with the EMS requirements, including not fulfilling compliance obligations." }, { "group_key": "clause", "code": "7.4.1", "heading": "Clause 7. Support", "title": "", "requirement": "Communication (General): The organization has established, implemented and maintained process(es) for internal and external communications relevant to the EMS, addressing what, when, with whom, and how to communicate; compliance obligations are taken into account when establishing these process(es); environmental information communicated is consistent with information generated within the EMS and is reliable; the organization responds to relevant communications received on its EMS; documented information is available as evidence of the organization's communications.", "default_evidence": "During the audit, the Communication Procedure was reviewed. The organization has established process(es) for internal and external communication relevant to the EMS that define what, when, with whom and how to communicate, taking its compliance obligations into account. Evidence of communications was retained as documented information." }, { "group_key": "clause", "code": "7.4.2", "heading": "Clause 7. Support", "title": "", "requirement": "Internal communication: Information relevant to the EMS, including changes to the EMS as appropriate, is communicated internally among the various levels and functions of the organization; the communication process(es) enable persons doing work under the organization's control to contribute to continual improvement.", "default_evidence": "During the audit, it was verified that information relevant to the EMS, including changes, is communicated internally among the various levels and functions (meeting minutes, notice boards, toolbox talks, e-mails) and that persons doing work under the organization’s control are able to contribute to continual improvement." }, { "group_key": "clause", "code": "7.4.3", "heading": "Clause 7. Support", "title": "", "requirement": "External communication: Information relevant to the EMS is communicated externally, as established by the organization's communication process(es) and as required by its compliance obligations.", "default_evidence": "During the audit, it was verified that information relevant to the EMS is communicated externally as established by the organization’s communication process and as required by its compliance obligations (regulatory submissions, communications with customers, suppliers and the community)." }, { "group_key": "clause", "code": "7.5.1–7.5.3", "heading": "Clause 7. Support", "title": "", "requirement": "Documented information — EMS includes documented information required by the standard and determined by the organization as necessary for EMS effectiveness; creation/updating (identification, format, review/approval) and control (distribution, access, storage, retention, disposition, and control of documents of external origin) addressed.", "default_evidence": "During the audit, the Control of Documented Information Procedure was reviewed. The EMS includes the documented information required by ISO 14001:2015 and that determined by the organization as necessary. Creation, updating, approval, distribution, access, storage, retention and disposition of documented information, including documents of external origin, are controlled." }, { "group_key": "clause", "code": "8.1", "heading": "Clause 8. Operation", "title": "", "requirement": "Operational planning and control — process(es) needed to meet EMS requirements and to implement the actions identified in 6.1 and 6.2 established, implemented, controlled and maintained, with operating criteria for the process(es) and control implemented in accordance with those criteria; planned changes controlled and consequences of unintended changes reviewed, with action taken to mitigate adverse effects as necessary; outsourced processes controlled or influenced — verify the organization has reviewed its full external-provider population (not only formally \"outsourced\" arrangements) against EMS outcomes and documented relevance determinations, e.g. for chemical suppliers, waste haulers, fleet-leasing providers, and contracted maintenance; consistent with a life cycle perspective: environmental requirements addressed in design and development, determined for procurement of products and services, and communicated to external providers (incl. contractors); the need to provide information on potential significant environmental impacts associated with transportation/delivery, use, end-of-life treatment and final disposal considered; documented information maintained to the extent necessary to have confidence the process(es) have been carried out as planned.", "default_evidence": "During the audit, the operational control procedures and records were reviewed. The organization has established operating criteria and controls for the processes associated with its significant environmental aspects, controls planned changes and reviews the consequences of unintended changes. Outsourced processes and external providers relevant to the EMS are controlled or influenced, and environmental requirements are communicated to external providers and contractors, considering a life cycle perspective." }, { "group_key": "clause", "code": "8.2", "heading": "Clause 8. Operation", "title": "", "requirement": "Emergency preparedness and response — process(es) needed to prepare for and respond to potential emergency situations identified in 6.1.1 established, implemented and maintained, including planned actions to prevent or mitigate adverse environmental impacts, response to actual emergency situations, action to prevent or mitigate the consequences appropriate to the magnitude and potential environmental impact, periodic testing of planned response actions where practicable, periodic review and revision (particularly after emergencies or tests), and provision of relevant information and training to relevant interested parties, including persons working under the organization's control; documented information maintained to the extent necessary to have confidence the process(es) are carried out as planned.", "default_evidence": "During the audit, the Emergency Preparedness and Response Plan, drill records and spill-kit inspection records were reviewed. The organization has identified the potential emergency situations arising from its environmental aspects, planned actions to prevent or mitigate adverse environmental impacts, periodically tests the planned response and reviews the plan after tests or emergencies. Relevant information and training are provided to persons working under its control." }, { "group_key": "clause", "code": "9.1.1", "heading": "Clause 9. Performance Evaluation", "title": "", "requirement": "Monitoring, measurement, analysis and evaluation (General) — what needs to be monitored and measured, the methods for monitoring, measurement, analysis and evaluation (to ensure valid results), criteria against which environmental performance is evaluated and appropriate indicators, and when monitoring/measuring and analysis/evaluation are performed; determined; calibrated or verified equipment used and maintained as appropriate; environmental performance and EMS effectiveness evaluated; relevant environmental performance information communicated internally and externally as identified in the communication process(es) and required by compliance obligations; documented information retained as evidence of results.", "default_evidence": "During the audit, the environmental monitoring and measurement records were reviewed. The organization has determined what needs to be monitored and measured, the methods, the criteria and indicators for evaluating environmental performance and the timing of monitoring and analysis. Calibrated / verified monitoring equipment is used and the results are analysed, evaluated and communicated as required." }, { "group_key": "clause", "code": "9.1.2", "heading": "Clause 9. Performance Evaluation", "title": "", "requirement": "Evaluation of compliance — process(es) to evaluate whether compliance obligations are being met established, implemented and maintained; frequency of evaluation determined; compliance evaluated and action taken if needed; knowledge and understanding of compliance status maintained; documented information retained as evidence of results.", "default_evidence": "During the audit, the Compliance Evaluation records were reviewed. The organization has established the frequency of evaluating its compliance obligations, has evaluated compliance and taken action where needed, and maintains knowledge and understanding of its compliance status. Results are retained as documented information." }, { "group_key": "clause", "code": "9.2.1", "heading": "Clause 9. Performance Evaluation", "title": "", "requirement": "Internal audit (General) — conducted at planned intervals to provide information on whether the EMS conforms to the organization's own requirements for its EMS and to the requirements of ISO 14001:2015, and is effectively implemented and maintained.", "default_evidence": "During the audit, it was verified that internal audits are conducted at planned intervals to provide information on whether the EMS conforms to the organization’s own requirements and to the requirements of ISO 14001:2015, and is effectively implemented and maintained." }, { "group_key": "clause", "code": "9.2.2", "heading": "Clause 9. Performance Evaluation", "title": "", "requirement": "Internal audit programme — audit programme(s) planned, established, implemented and maintained, including frequency, methods, responsibilities, planning requirements and reporting; environmental importance of the processes concerned, changes affecting the organization and results of previous audits taken into account; audit criteria and scope defined for each audit (good practice: audit objective(s) also defined and distinguishable from criteria and scope); auditors selected and audits conducted to ensure objectivity and impartiality; results reported to relevant management; documented information retained as evidence of implementation of the audit programme and audit results.", "default_evidence": "The Internal Audit Procedure, audit programme, audit plan, checklist and internal audit report were reviewed. The programme considers the environmental importance of the processes, changes affecting the organization and the results of previous audits; audit criteria and scope are defined for each audit, auditors are selected to ensure objectivity and impartiality, results are reported to the relevant management, and nonconformities are addressed through corrective action." }, { "group_key": "clause", "code": "9.3", "heading": "Clause 9. Performance Evaluation", "title": "", "requirement": "Management review — top management reviews the EMS at planned intervals to ensure its continuing suitability, adequacy and effectiveness. Inputs: status of actions from previous reviews; changes in external/internal issues, needs and expectations of interested parties (incl. compliance obligations), significant environmental aspects, and risks and opportunities; extent to which environmental objectives have been achieved; environmental performance information incl. trends in nonconformities/corrective actions, monitoring and measurement results, fulfilment of compliance obligations and audit results; adequacy of resources; relevant communications from interested parties, incl. complaints; opportunities for continual improvement. Outputs: conclusions on suitability, adequacy and effectiveness; decisions on continual improvement opportunities; decisions on any need for changes to the EMS, incl. resources; actions where environmental objectives have not been achieved; opportunities to improve integration with other business processes; implications for strategic direction; documented information retained as evidence of results.", "default_evidence": "During the audit, the Management Review minutes were reviewed. Top management reviews the Environmental Management System at planned intervals to ensure its continuing suitability, adequacy and effectiveness.\n\nThe management review inputs covered the status of actions from previous reviews, changes in external and internal issues, interested party needs and expectations including compliance obligations, significant environmental aspects and risks and opportunities, the extent to which environmental objectives have been achieved, environmental performance information (nonconformities and corrective actions, monitoring and measurement results, compliance evaluation results and audit results), adequacy of resources, communications from interested parties including complaints, and opportunities for continual improvement.\n\nThe management review outputs include conclusions on the continuing suitability, adequacy and effectiveness of the EMS, decisions related to continual improvement opportunities and to changes to the EMS including resources, actions where environmental objectives have not been achieved, opportunities to improve integration of the EMS with other business processes and any implications for the strategic direction of the organization. Records are retained as documented information." }, { "group_key": "clause", "code": "10.1", "heading": "Clause 10. Improvement", "title": "", "requirement": "General — opportunities for improvement determined and necessary actions implemented to achieve the intended outcomes of the EMS.", "default_evidence": "During the audit, it was verified that the organization determines opportunities for improvement from the results of analysis and evaluation, compliance evaluation, internal audits and management review, and implements the necessary actions to continually improve the suitability, adequacy and effectiveness of the EMS and to enhance environmental performance." }, { "group_key": "clause", "code": "10.2", "heading": "Clause 10. Improvement", "title": "", "requirement": "Nonconformity and corrective action — reaction to the nonconformity, including action to control and correct it and deal with the consequences (incl. mitigating adverse environmental impacts); evaluation of the need for action to eliminate the cause(s) (reviewing the nonconformity, determining causes, determining whether similar nonconformities exist or could potentially occur); action implemented, effectiveness of corrective action reviewed, EMS changed if necessary; corrective actions appropriate to the significance of the effects, including environmental impact(s); documented information retained as evidence of the nature of nonconformities, actions taken and results.", "default_evidence": "During the audit, the Nonconformity and Corrective Action Procedure and records were reviewed. Nonconformities are reacted to, controlled and corrected, the consequences including adverse environmental impacts are mitigated, root causes are evaluated, corrective actions are implemented and their effectiveness reviewed, and changes to the EMS are made where necessary. Records of the nature of nonconformities, actions taken and results are retained." }, { "group_key": "clause", "code": "10.3", "heading": "Clause 10. Improvement", "title": "", "requirement": "Continual improvement — the organization continually improves the suitability, adequacy and effectiveness of the EMS to enhance environmental performance.", "default_evidence": "During the audit, it was verified that the organization continually improves the suitability, adequacy and effectiveness of the EMS to enhance environmental performance, using the results of analysis and evaluation, compliance evaluation, internal audits and management review." } ]; export const ISO14001_2015_READINESS_ITEMS: SeedRow[] = [ { "group_key": "clause", "code": "4.1/4.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Have the organization's internal and external issues relevant to its purpose and affecting its ability to achieve the intended outcome(s) of the EMS — including environmental conditions capable of affecting or being affected by the organization — interested parties relevant to the EMS, and their needs/expectations (incl. which become compliance obligations) been determined?", "default_evidence": "• Understanding Context of Organization (incl. environmental conditions)\n• Needs & Expectations of Interested Parties and compliance obligations" }, { "group_key": "clause", "code": "4.3", "heading": "Document Review & Readiness", "title": "", "requirement": "Are the scope and boundaries of the EMS clearly defined and available in documented form (EMS manual/scope statement) and to interested parties — considering the issues (4.1) and compliance obligations (4.2), organizational units, functions and physical boundaries, activities, products and services, and the authority and ability to exercise control and influence — with all activities, products and services within the defined scope included in the EMS?", "default_evidence": "• YES – Reference: Environmental Management System Manual / EMS Scope Statement" }, { "group_key": "clause", "code": "4.4", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the EMS — including the processes needed and their interactions — established, implemented, maintained and continually improved in accordance with ISO 14001:2015, considering the knowledge gained under 4.1 and 4.2?", "default_evidence": "• YES – Reference: EMS Manual, process map / interaction of processes" }, { "group_key": "clause", "code": "5.1", "heading": "Document Review & Readiness", "title": "", "requirement": "Has top management demonstrated leadership and commitment (accountability for EMS effectiveness, policy/objectives established and compatible with strategic direction and context, integration into business processes, resource provision, communicating the importance of effective environmental management and of conforming to EMS requirements, ensuring the EMS achieves its intended outcome(s), directing and supporting persons, promoting continual improvement, and supporting other relevant management roles)?", "default_evidence": "• YES – Reference: Management commitment statement, management review minutes, resource allocation" }, { "group_key": "clause", "code": "5.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the environmental policy documented, dated, and signed/approved by top management, appropriate to the purpose, context, nature, scale and environmental impacts of the organization; providing a framework for setting environmental objectives; and inclusive of commitments to protection of the environment (incl. prevention of pollution and other specific commitment(s) relevant to the organization's context), fulfilling compliance obligations, and continual improvement — communicated within the organization and available to interested parties?", "default_evidence": "• YES – Reference: Environmental Policy, signed by MD" }, { "group_key": "clause", "code": "5.3", "heading": "Document Review & Readiness", "title": "", "requirement": "Are EMS roles, responsibilities and authorities documented (org chart / responsibility matrix), including responsibility for reporting EMS performance to top management?", "default_evidence": "• YES – Reference: Organization chart, job descriptions and EMS responsibility matrix" }, { "group_key": "clause", "code": "6.1.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the process for determining environmental aspects/impacts documented — for the activities, products and services within the EMS scope that the organization can control and influence, considering a life cycle perspective (raw material acquisition, design, production, transport/delivery, use, end-of-life treatment and final disposal), change (incl. planned or new developments and new or modified activities, products and services), abnormal conditions and reasonably foreseeable emergency situations; are significant aspects determined using established criteria and communicated across levels/functions; and are aspects, impacts, criteria and significant aspects available as documented information?", "default_evidence": "• YES – Reference: Environmental Aspects & Impacts Identification Procedure and Register (incl. significance criteria)" }, { "group_key": "clause", "code": "6.1.3", "heading": "Document Review & Readiness", "title": "", "requirement": "Are compliance obligations related to environmental aspects determined and accessible, are their application to the organization determined, and are they taken into account when establishing/maintaining/improving the EMS, with compliance obligations available as documented information?", "default_evidence": "• YES – Reference: Compliance Obligations / Legal & Other Requirements Register" }, { "group_key": "clause", "code": "6.1.1/6.1.4", "heading": "Document Review & Readiness", "title": "", "requirement": "Are risks and opportunities related to environmental aspects, compliance obligations and the other issues and requirements identified in 4.1, 4.2 and the EMS scope determined (incl. those associated with potential emergency situations) — to give assurance that the EMS can achieve its intended outcomes, prevent/reduce undesired effects (incl. external environmental conditions affecting the organization) and achieve continual improvement; and are actions planned to address significant aspects, compliance obligations and the identified risks/opportunities, including how they will be integrated and implemented into EMS or business processes and how effectiveness will be evaluated, with technological, financial, operational and business requirements considered — with risks and opportunities and the processes needed in 6.1.1 to 6.1.4 available as documented information?", "default_evidence": "• YES – Reference: Risks and Opportunities Register and action plan" }, { "group_key": "clause", "code": "6.2.1/6.2.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Are environmental objectives established at relevant functions and levels, taking into account significant environmental aspects, related compliance obligations, and risks and opportunities — consistent with the environmental policy, measurable (if practicable), monitored, communicated, and updated as appropriate; and for each objective, is it determined what will be done, what resources are required, who is responsible, when it will be completed, and how results will be evaluated (incl. indicators for monitoring progress per 9.1.1) — with environmental objectives maintained as documented information, and consideration given to integrating actions to achieve them into business processes?", "default_evidence": "• YES – Reference: Environmental Objectives and Action Plan" }, { "group_key": "clause", "code": "7.1", "heading": "Document Review & Readiness", "title": "", "requirement": "Are resources needed for the EMS determined and documented (people, infrastructure, monitoring & measuring resources, organizational knowledge)?", "default_evidence": "• YES – Reference: EMS Manual (resources), equipment list, calibration schedule" }, { "group_key": "clause", "code": "7.2/7.3", "heading": "Document Review & Readiness", "title": "", "requirement": "Are competence records/plans available, and are persons aware of the environmental policy, significant environmental aspects, their contribution to EMS effectiveness, and the implications of not meeting compliance obligations?", "default_evidence": "• YES – Reference: Training plan, training records, competence matrix, EMS awareness training" }, { "group_key": "clause", "code": "7.4", "heading": "Document Review & Readiness", "title": "", "requirement": "Are internal and external communication process(es) determined (what/when/with whom/how), taking compliance obligations into account; is communicated environmental information consistent and reliable; does the organization respond to relevant communications; is EMS-relevant information (incl. changes) communicated internally to enable contribution to continual improvement; and is documented information available as evidence?", "default_evidence": "• YES – Reference: Communication Procedure and communication matrix" }, { "group_key": "clause", "code": "7.5", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the documented information control procedure (creation, approval, retention, version control, including documents of external origin) available?", "default_evidence": "• YES – Reference: Control of Documented Information Procedure, master list of documents and records" }, { "group_key": "clause", "code": "8.1", "heading": "Document Review & Readiness", "title": "", "requirement": "Are operational planning and control processes documented, including operating criteria, control of planned/unintended changes, and (with a life-cycle perspective) environmental requirements for design and development, procurement, and control of outsourced processes and external providers, including contractors — with the type/extent of control or influence over outsourced processes defined within the EMS, and consideration given to providing information on potential significant environmental impacts of transportation/delivery, use, end-of-life treatment and final disposal?", "default_evidence": "• YES – Reference: Operational Control Procedures (waste, chemicals, energy, water), procurement / supplier and contractor control procedure" }, { "group_key": "clause", "code": "8.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the process for emergency preparedness and response to potential emergency situations (identified under 6.1.1) documented, including planned actions to prevent/mitigate impacts, response to actual emergencies, action appropriate to the magnitude/impact, periodic testing where practicable, periodic review/revision (particularly after emergencies or tests), and provision of relevant information and training to interested parties, including persons working under the organization's control?", "default_evidence": "• YES – Reference: Emergency Preparedness and Response Plan, drill schedule" }, { "group_key": "clause", "code": "9.1.1/9.1.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Are process(es) for monitoring, measurement, analysis and evaluation of environmental performance documented — determining what needs to be monitored/measured/analysed, methods to ensure valid results, evaluation criteria and indicators, and timing of monitoring and analysis; is calibrated/verified equipment used; is environmental performance information communicated internally/externally per compliance obligations; and is the frequency of compliance evaluation determined, with compliance evaluated and action taken as needed?", "default_evidence": "• YES – Reference: Monitoring and Measurement Procedure, environmental performance indicators, Compliance Evaluation Procedure" }, { "group_key": "clause", "code": "9.2.1/9.2.2", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the internal audit programme documented — including frequency, methods, responsibilities, planning and reporting — considering the environmental importance of processes, organizational changes, and previous audit results; are audit criteria and scope defined for each audit (good practice: audit objectives also defined), with auditor objectivity/impartiality ensured and results reported to relevant management; and has at least one internal audit cycle been completed covering the EMS?", "default_evidence": "• YES – Reference: Internal Audit Procedure, audit programme, internal audit report" }, { "group_key": "clause", "code": "9.3", "heading": "Document Review & Readiness", "title": "", "requirement": "Is the management review procedure documented, and has at least one management review been conducted covering: status of previous actions; changes in issues, interested party needs, significant aspects, and risks/opportunities; extent of objective achievement; performance trends (NC/CA, monitoring results, compliance, audits); adequacy of resources; interested party communications incl. complaints; and resulting decisions on continual improvement, EMS/resource changes, and strategic implications?", "default_evidence": "• YES – Reference: Management Review Procedure, management review minutes" }, { "group_key": "clause", "code": "10.1/10.2/10.3", "heading": "Document Review & Readiness", "title": "", "requirement": "Does the organization determine opportunities for improvement (see Clause 9) and implement necessary actions to achieve the intended outcomes of the EMS (10.1), and continually improve the suitability, adequacy and effectiveness of the EMS to enhance environmental performance (10.3); and is the nonconformity and corrective action procedure documented (10.2) — covering reaction to nonconformities (control/correct and deal with consequences, incl. mitigating adverse environmental impacts), evaluation of root cause(s) and whether similar nonconformities exist or could occur elsewhere, implementation and effectiveness review of corrective action, and EMS changes where necessary — with corrective actions proportionate to the significance of the nonconformity's effects, including environmental impact(s), and documented information retained as evidence of the nature of nonconformities, actions taken, and results?", "default_evidence": "• YES – Reference: Nonconformity and Corrective Action Procedure, corrective action register" }, { "group_key": "clause", "code": "GEN-1", "heading": "Document Review & Readiness", "title": "General", "requirement": "Has discussion been held with client personnel confirming organizational readiness for the Stage 2 (Implementation Verification) audit?", "default_evidence": "• YES – Discussed with the management representative; the organization confirmed its readiness for Stage 2." }, { "group_key": "clause", "code": "GEN-2", "heading": "Document Review & Readiness", "title": "General", "requirement": "Have the client's site-specific conditions relevant to the EMS been evaluated?", "default_evidence": "• YES – Site conditions relevant to the environmental aspects (waste storage, chemical storage, emission / discharge points) were evaluated." }, { "group_key": "clause", "code": "GEN-3", "heading": "Document Review & Readiness", "title": "General", "requirement": "If the client is multi-site, has the level of control/sampling approach been established?" }, { "group_key": "clause", "code": "GEN-4", "heading": "Document Review & Readiness", "title": "General", "requirement": "Are resources (time, competence, information) adequate for the Stage 2 audit?", "default_evidence": "• YES – The quoted man-days, audit team competence and available information are adequate for the Stage 2 audit." } ]; /** Sections 10 to 13 of the 2015 Stage 2 / Surveillance / Recertification form. */ export const ISO14001_2015_EXTRA_ELEMENTS: SeedRow[] = [ { "group_key": "performance", "code": "PERF-1", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Compliance Obligations / Legal Register Review", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nThe compliance obligations / legal register was reviewed and confirms that applicable environmental legal and other requirements have been identified, are periodically updated, and are being met, with evidence of tracking against permits, licenses and regulatory notifications." }, { "group_key": "performance", "code": "PERF-2", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Environmental Aspects & Impacts Register", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nThe environmental aspects and impacts register was reviewed and confirms that aspects/impacts (incl. normal, abnormal and emergency conditions) have been identified with a life cycle perspective, evaluated against documented significance criteria, and that significant aspects are being effectively controlled and periodically reviewed." }, { "group_key": "performance", "code": "PERF-3", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Control of Outsourced Processes / External Providers (8.1)", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nThe organization's approved supplier / external provider list and evaluation records were reviewed and confirm that criteria for evaluation, selection, monitoring of environmental performance, and re-evaluation of external providers (incl. waste transporters, contractors and environmental service providers) have been established and applied, with the type and extent of control proportionate to the potential environmental impact." }, { "group_key": "performance", "code": "PERF-4", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Environmental Objectives and Performance Indicators", "requirement": "", "default_evidence": "Environmental objectives and associated performance indicators were reviewed and confirmed that suitable, measurable indicators have been established and monitored to evaluate EMS performance and progress towards the organization's environmental objectives." }, { "group_key": "performance", "code": "PERF-5", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Risks and Opportunities Register (6.1.1)", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nThe Risks and Opportunities Register was reviewed and confirmed to be maintained as a distinct, traceable deliverable — separable from the aspects register and the compliance obligations register — with entries linked to their source (a 4.1 issue, a 4.2 need, a 6.1.2 aspect, or a 6.1.3 obligation) and to planned actions under 6.1.4." }, { "group_key": "performance", "code": "PERF-6", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Control of Planned & Unintended Changes (8.1)", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nThe organization's change control process/records were reviewed and confirmed that planned changes affecting the EMS (new processes, organizational restructuring, new products, supply chain changes, regulatory shifts) are identified, evaluated, and controlled, and that the consequences of unintended changes are reviewed with action taken to mitigate any adverse effects, with evidence that the intended outcomes of the EMS were preserved." }, { "group_key": "performance", "code": "PERF-7", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Operational Control Records — Waste Management", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nWaste management records (waste manifests/transfer notes, segregation logs, storage area inspections, disposal certificates) were reviewed and confirm that waste streams are identified, segregated, stored and disposed of under controlled conditions, in accordance with applicable compliance obligations, with traceability records retained." }, { "group_key": "performance", "code": "PERF-8", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Operational Control Records — Emissions & Discharges", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nEmissions and discharge monitoring records (air emissions, wastewater discharge, noise, etc. as applicable) were reviewed and confirm that operational controls and monitoring are in place, results are within permitted/compliance limits, and any exceedances have been addressed through corrective action." }, { "group_key": "performance", "code": "PERF-9", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Emergency Preparedness & Response Records", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nEmergency preparedness and response records (drill/test records, spill kit inspections, incident/near-miss reports) were reviewed and confirm that potential emergency situations identified in the aspects/impacts register are addressed through planned actions, periodic testing, and post-incident review." }, { "group_key": "performance", "code": "PERF-10", "heading": "Management System Effectiveness — Environmental Performance Verification", "title": "Monitoring and Measuring Resources / Calibration", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\nEnvironmental monitoring and measuring equipment records (e.g. emissions analyzers, water quality meters, noise meters) were reviewed and confirm that resources needed for valid and reliable results are determined, suitable for the specific type of monitoring activity, calibrated/verified at specified intervals, and safeguarded from adjustments, damage or deterioration." }, { "group_key": "risk", "code": "RISK-11", "heading": "Risk Management", "title": "Risk & Opportunity Management", "requirement": "", "default_evidence": "The organization's Risk & Opportunity Management Procedure / Register was reviewed and confirms that internal and external issues, interested parties, and compliance obligations relevant to the EMS have been identified, assessed, and are being addressed to support achievement of intended EMS outcomes." }, { "group_key": "feedback", "code": "FEED-12", "heading": "Interested Party Feedback, Complaints & Environmental Incidents", "title": "Interested Party Feedback / Complaints / Incidents Monitoring", "requirement": "", "default_evidence": "The organization's system for receiving, recording, and responding to feedback and complaints from interested parties (incl. regulators, neighbours and the community), as well as environmental incidents/near-misses, was reviewed. Evidence of feedback and incident collection was verified, demonstrating a systematic approach to monitoring interested party concerns and environmental performance.\n\nNumber of complaints received during the audit period: ______ Open: ______ Closed: ______" }, { "group_key": "statutory", "code": "STAT-13", "heading": "Statutory / Regulatory Compliance", "title": "Domestic / Local Legal Requirements", "requirement": "", "default_evidence": "Compliance with applicable domestic / local statutory and regulatory requirements (municipality, civil defense, labour law, etc.) was reviewed and found to be identified and monitored via the organization's Legal & Other Requirements Register." }, { "group_key": "statutory", "code": "STAT-14", "heading": "Statutory / Regulatory Compliance", "title": "International Requirements", "requirement": "", "default_evidence": "Applicable international requirements relevant to the organization's scope of operations were reviewed and found to be identified within the Legal & Other Requirements Register." }, { "group_key": "statutory", "code": "STAT-15", "heading": "Statutory / Regulatory Compliance", "title": "Environmental Permits / Certification Standards", "requirement": "", "default_evidence": "Environmental permits, licenses, or certification standards applicable to the organization's activities, products or services were reviewed for validity, renewal status, and relevance to the scope of the EMS." }, { "group_key": "statutory", "code": "STAT-16", "heading": "Statutory / Regulatory Compliance", "title": "Insurance", "requirement": "", "default_evidence": "The organization's insurance coverage relevant to its operations was reviewed for validity." }, { "group_key": "statutory", "code": "STAT-17", "heading": "Statutory / Regulatory Compliance", "title": "International Registration(s)", "requirement": "", "default_evidence": "Applicable international registrations (if any) relevant to the organization's operations were reviewed." }, { "group_key": "statutory", "code": "STAT-18", "heading": "Statutory / Regulatory Compliance", "title": "Others", "requirement": "", "default_evidence": "Doc. Ref. / Rev. / Date: ______________________________\n\n(Specify any other applicable statutory, regulatory, or contractual requirement reviewed.)" } ];