/** * ISO 14001:2026 seed for clause_library. * Taken from the QRS Form 04-2b Word reports in ../samples: * ISO14001_2026_Stage1_Audit_Report.docx -> readiness list (Stage 1) * ISO14001_2026_Stage2_Surveillance_Recert_Report.docx -> full clause table + sections 10-13 * Readiness rows whose Word label is "General" are stored as GEN-1..GEN-4 with title="General" (codes must be unique). * default_evidence = the wording shown when the auditor marks a row C (the Word file pre-drafts it for sections 10-13; * for the clause rows it is written in the same style as the ISO 9001 seed). Format: "• " bullets, **bold**. * Re-seeding is safe: existing rows are never overwritten; an empty default_evidence is filled in. */ import type { SeedRow } from './iso9001.seed'; const C4 = 'Clause 4. Context of the Organization'; const C5 = 'Clause 5. Leadership'; const C6 = 'Clause 6. Planning'; const C7 = 'Clause 7. Support'; const C8 = 'Clause 8. Operation'; const C9 = 'Clause 9. Performance Evaluation'; const C10 = 'Clause 10. Improvement'; const PERF = 'Management System Effectiveness — Environmental Performance Verification'; export const ISO14001_FULL_CLAUSES: SeedRow[] = [ { group_key: 'clause', code: '4.1', heading: C4, title: '', requirement: 'Understanding the organization and its context — external and internal issues relevant to purpose and affecting ability to achieve intended EMS outcomes, including the five named environmental conditions — pollution levels, availability of natural resources, climate change, biodiversity, and ecosystem health — being affected by or capable of affecting the organization.', default_evidence: 'During the audit, it was verified that the organization has determined the external and internal issues relevant to its purpose and affecting its ability to achieve the intended outcomes of the EMS, including environmental conditions (pollution levels, availability of natural resources, climate change, biodiversity and ecosystem health) being affected by or capable of affecting the organization.\n\nUnderstanding Context of Organization', }, { group_key: 'clause', code: '4.2', heading: C4, title: '', requirement: 'Understanding the needs and expectations of interested parties relevant to the EMS, and determining which of these needs and expectations are compliance obligations to be addressed through the EMS.', default_evidence: 'During the audit, it was noted that the organization had identified the interested parties relevant to the EMS, their needs and expectations, and determined which of these become compliance obligations.\n\nNeeds & Expectations of Interested Parties', }, { group_key: 'clause', code: '4.3', heading: C4, title: '', requirement: 'Determining the scope and boundaries of the EMS (activities, products and services, organizational units, physical boundaries included/excluded, and the authority/ability to control or influence across the life cycle), available as documented information and to interested parties.', default_evidence: 'During the audit, the organization has defined the scope and boundaries of its Environmental Management System, covering its activities, products and services, organizational units and physical boundaries. The scope is maintained as documented information and is available to interested parties.\n\nEMS Scope Statement', }, { group_key: 'clause', code: '4.4', heading: C4, title: '', requirement: 'Environmental management system, including the processes needed and their interactions, established, implemented, maintained and continually improved, considering the knowledge gained under 4.1 and 4.2, in accordance with the requirements of ISO 14001:2026.', default_evidence: 'During the audit, the organization demonstrated that the processes needed for the Environmental Management System, together with their sequence and interaction, have been identified, documented, implemented and maintained, and are continually improved in accordance with the requirements of ISO 14001:2026.', }, { group_key: 'clause', code: '5.1', heading: C5, title: '', requirement: 'Leadership and commitment — top management demonstrates accountability for EMS effectiveness, ensures compatibility of the environmental policy and objectives with the strategic direction and context, integrates EMS requirements into business processes, provides resources, communicates the importance of effective environmental management, and promotes continual improvement.', default_evidence: 'During the audit, it was observed that top management demonstrated leadership and commitment to the Environmental Management System (EMS) by taking accountability for its effectiveness, ensuring the environmental policy and objectives are compatible with the strategic direction, integrating EMS requirements into the organization’s business processes, providing the necessary resources and promoting continual improvement.', }, { group_key: 'clause', code: '5.2', heading: C5, title: '', requirement: 'Environmental policy — established, documented, communicated, appropriate to the purpose, context, nature, scale and environmental impacts of the organization, includes commitments to protection of the environment (incl. prevention of pollution), meeting compliance obligations, and continual improvement of the EMS to enhance environmental performance; available as documented information and to interested parties.', default_evidence: 'Top management has established, documented and communicated the Environmental Policy. The policy is appropriate to the purpose, context, nature, scale and environmental impacts of the organization and includes commitments to the protection of the environment including prevention of pollution, to fulfil its compliance obligations and to continual improvement of the EMS. It is available to interested parties.', }, { group_key: 'clause', code: '5.3', heading: C5, title: '', requirement: 'Roles, responsibilities and authorities assigned and communicated, including responsibility/authority for ensuring the EMS conforms to the standard and for reporting on EMS performance, including environmental performance, to top management.', default_evidence: 'During the audit, it was verified that the organizational chart and job descriptions are established and communicated, and that the responsibilities and authorities for relevant roles within the Environmental Management System are assigned and understood, including the responsibility for reporting on EMS and environmental performance to top management.', }, { group_key: 'clause', code: '6.1.1', heading: C6, title: '', requirement: 'General — process(es) established, implemented and maintained to meet the requirements of 6.1.2 through 6.1.5.', default_evidence: 'During the audit, it was verified that the organization has established, implemented and maintained the planning process(es) needed to address environmental aspects, compliance obligations, risks and opportunities, and the actions planned to address them.', }, { group_key: 'clause', code: '6.1.2', heading: C6, title: '', requirement: 'Environmental aspects — aspects of activities/products/services the organization can control or influence, and associated impacts, determined considering a life cycle perspective (raw material acquisition, design, production, transport/delivery, use, end-of-life treatment and disposal); determination explicitly accounts for (a) both normal and abnormal conditions, (b) change, in accordance with 6.3, and (c) potential emergency situations as identified in 8.2; significant aspects determined using established criteria and communicated across levels/functions; aspects, impacts, significance criteria and significant aspects available as documented information.', default_evidence: 'During the audit, the Environmental Aspects and Impacts Register was made available for verification. The organization has identified the environmental aspects of its activities, products and services that it can control or influence and their associated impacts, considering a life cycle perspective, normal and abnormal conditions, changes and potential emergency situations. Significant aspects were determined using the established significance criteria and communicated across the relevant levels and functions.', }, { group_key: 'clause', code: '6.1.3', heading: C6, title: '', requirement: 'Compliance obligations — determined and accessed as related to environmental aspects; how they apply to the organization determined; taken into account when establishing, implementing, maintaining and continually improving the EMS; compliance obligations available as documented information.', default_evidence: 'During the audit, the Compliance Obligations / Legal & Other Requirements Register was reviewed. The organization has determined the compliance obligations related to its environmental aspects, has access to them, has determined how they apply to the organization and takes them into account in the EMS. The register is maintained as documented information.', }, { group_key: 'clause', code: '6.1.4', heading: C6, title: '', requirement: 'Risks and opportunities — determined considering external/internal issues (4.1), interested party needs/expectations (4.2) and EMS scope (4.3), in relation to environmental aspects (6.1.2) and compliance obligations (6.1.3), to give assurance the EMS can achieve its intended outcomes, prevent/reduce undesired effects (incl. external environmental conditions affecting the organization), and achieve continual improvement; risks and opportunities available as documented information.', default_evidence: 'During the audit, the Risks and Opportunities Register was made available for verification. The organization has established criteria for assessing risks and opportunities related to its environmental aspects, compliance obligations and the issues and requirements identified in 4.1 and 4.2. Identified risks were assessed in accordance with the established criteria, with appropriate controls and actions identified.', }, { group_key: 'clause', code: '6.1.5', heading: C6, title: '', requirement: 'Planning action — actions planned to address significant environmental aspects (6.1.2), compliance obligations (6.1.3), and risks and opportunities (6.1.4); how actions will be implemented into EMS processes (6.2, Clause 7, Clause 8, 9.1) or integrated into other business processes, and how their effectiveness will be evaluated (9.1), determined; technological options and financial, operational and business requirements considered.', default_evidence: 'During the audit, it was verified that actions to address the significant environmental aspects, compliance obligations and risks and opportunities have been planned, integrated into the EMS and business processes, and that the method of evaluating their effectiveness has been determined, taking into account technological options and financial, operational and business requirements.', }, { group_key: 'clause', code: '6.2', heading: C6, title: '', requirement: 'Environmental objectives established at relevant functions and levels, taking into account significant environmental aspects, related compliance obligations, and risks and opportunities — consistent with environmental policy, measurable (if practicable), monitored, communicated, updated as appropriate, and available as documented information; planning to achieve them determines what will be done, resources required, responsibility, timing, and how results will be evaluated.', default_evidence: 'During the audit, the Environmental Objectives were established at relevant functions and levels, consistent with the environmental policy and taking into account the significant environmental aspects, compliance obligations and risks and opportunities. Planning actions for achieving these objectives (what will be done, resources, responsibility, timing and evaluation of results) were available.', }, { group_key: 'clause', code: '6.3', heading: C6, title: '', requirement: 'Planning of changes — changes affecting or capable of affecting the EMS are carried out in a planned manner and managed to ensure the intended outcomes of the EMS can be achieved.', default_evidence: 'During the audit, the organization demonstrated that arrangements for planning changes affecting or capable of affecting the EMS have been established through the Management of Change Procedure. The procedure addresses the planning and control of changes, including consideration of their potential environmental consequences, EMS integrity, resources, and responsibilities and authorities.\n\nNo significant EMS changes requiring implementation under the procedure were identified during the audit period; therefore, no implementation records were applicable for verification.', }, { group_key: 'clause', code: '7.1', heading: C7, title: '', requirement: 'Resources — determination and provision of resources needed for establishment, implementation, maintenance and continual improvement of the EMS.', default_evidence: 'The organization determines and provides the resources needed to establish, implement, maintain and continually improve the Environmental Management System, including people, infrastructure, monitoring and measuring resources and organizational knowledge.', }, { group_key: 'clause', code: '7.2', heading: C7, title: '', requirement: "Competence — determination of necessary competence of persons doing work under the organization's control that affects environmental performance and the ability to meet compliance obligations; training/education/experience-based competence confirmed; effectiveness of actions evaluated; records retained as evidence.", default_evidence: 'During the audit, competence records for the personnel doing work under the organization’s control that affects environmental performance and the ability to fulfil compliance obligations were reviewed. Training records, qualifications and evidence of competence were available and confirm that the necessary competence is determined and maintained.', }, { group_key: 'clause', code: '7.3', heading: C7, title: '', requirement: "Awareness — persons doing work under the organization's control aware of the environmental policy, significant environmental aspects and related actual/potential impacts of their work, their contribution to EMS effectiveness (incl. benefits of enhanced environmental performance), and the implications of not conforming, including not meeting compliance obligations.", default_evidence: 'During the audit, personnel interviewed demonstrated awareness of the environmental policy, the significant environmental aspects and related impacts associated with their work, their contribution to the effectiveness of the EMS and the implications of not conforming with the EMS requirements, including not fulfilling compliance obligations.', }, { group_key: 'clause', code: '7.4.1', heading: C7, title: '', requirement: "Communication (General): The organization has established, implemented and maintained process(es) for internal and external communications relevant to the EMS, addressing what, when, with whom, and how to communicate; compliance obligations are taken into account when establishing these process(es); environmental information communicated is consistent with information generated within the EMS and is reliable; the organization responds to relevant communications received on its EMS; documented information is available as evidence of the organization's communications.", default_evidence: 'During the audit, the Communication Procedure was reviewed. The organization has established process(es) for internal and external communication relevant to the EMS that define what, when, with whom and how to communicate, taking its compliance obligations into account. Evidence of communications was retained as documented information.', }, { group_key: 'clause', code: '7.4.2', heading: C7, title: '', requirement: "Internal communication: Information relevant to the EMS, including changes to the EMS as appropriate, is communicated internally among the various levels and functions of the organization; the communication process(es) enable persons doing work under the organization's control to contribute to continual improvement.", default_evidence: 'During the audit, it was verified that information relevant to the EMS, including changes, is communicated internally among the various levels and functions (meeting minutes, notice boards, toolbox talks, e-mails) and that persons doing work under the organization’s control are able to contribute to continual improvement.', }, { group_key: 'clause', code: '7.4.3', heading: C7, title: '', requirement: "External communication: Information relevant to the EMS is communicated externally, as established by the organization's communication process(es) and as required by its compliance obligations.", default_evidence: 'During the audit, it was verified that information relevant to the EMS is communicated externally as established by the organization’s communication process and as required by its compliance obligations (regulatory submissions, communications with customers, suppliers and the community).', }, { group_key: 'clause', code: '7.5.1–7.5.3', heading: C7, title: '', requirement: 'Documented information — EMS includes documented information required by the standard and determined by the organization as necessary for EMS effectiveness; creation/updating (identification, format, review/approval) and control (distribution, access, storage, retention, disposition, and control of documents of external origin) addressed.', default_evidence: 'During the audit, the Control of Documented Information Procedure was reviewed. The EMS includes the documented information required by ISO 14001:2026 and that determined by the organization as necessary. Creation, updating, approval, distribution, access, storage, retention and disposition of documented information, including documents of external origin, are controlled.', }, { group_key: 'clause', code: '8.1', heading: C8, title: '', requirement: 'Operational planning and control — process(es) needed to meet EMS requirements and implement actions from Clause 6 established, with operating criteria and process control implemented; planned changes controlled and consequences of unintended changes reviewed/mitigated; externally provided process(es), products or services that are relevant to the intended outcomes of the EMS controlled or influenced — verify the organization has reviewed its full external-provider population (not only formally "outsourced" arrangements) against EMS outcomes and documented relevance determinations, e.g. for chemical suppliers, waste haulers, fleet-leasing providers, and contracted maintenance; considering a life cycle perspective, environmental requirements addressed in design & development, procurement, and communicated to external providers (incl. contractors), including consideration of transportation/delivery, use, end-of-life treatment and final disposal.', default_evidence: 'During the audit, the operational control procedures and records were reviewed. The organization has established operating criteria and controls for the processes associated with its significant environmental aspects, controls planned changes and reviews the consequences of unintended changes. Externally provided processes, products and services relevant to the EMS are controlled or influenced, and environmental requirements are communicated to external providers and contractors, considering a life cycle perspective.', }, { group_key: 'clause', code: '8.2', heading: C8, title: '', requirement: "Emergency preparedness and response — process(es) to prepare for and respond to potential emergency situations identified in 6.1.2 established, including planned actions to prevent/mitigate adverse environmental impacts, response to actual emergencies, periodic testing where practicable, periodic review/revision (particularly after emergencies or tests), and provision of relevant information/training to interested parties, including persons working under the organization's control.", default_evidence: 'During the audit, the Emergency Preparedness and Response Plan, drill records and spill-kit inspection records were reviewed. The organization has identified the potential emergency situations arising from its environmental aspects, planned actions to prevent or mitigate adverse environmental impacts, periodically tests the planned response and reviews the plan after tests or emergencies. Relevant information and training are provided to persons working under its control.', }, { group_key: 'clause', code: '9.1.1', heading: C9, title: '', requirement: 'Monitoring, measurement, analysis and evaluation — what needs to be monitored, measured and analysed determined, incl. methods to ensure valid results, criteria/indicators for evaluating environmental performance, and timing of monitoring/analysis; calibrated/verified equipment used; environmental performance information communicated as required; EMS effectiveness evaluated.', default_evidence: 'During the audit, the environmental monitoring and measurement records were reviewed. The organization has determined what needs to be monitored and measured, the methods, the criteria and indicators for evaluating environmental performance and the timing of monitoring and analysis. Calibrated / verified monitoring equipment is used and the results are analysed, evaluated and communicated as required.', }, { group_key: 'clause', code: '9.1.2', heading: C9, title: '', requirement: 'Evaluation of compliance — process(es) to evaluate whether compliance obligations are being met established, implemented and maintained; frequency of evaluation determined; compliance evaluated and action taken if needed; knowledge and understanding of compliance status maintained; documented information retained as evidence of results.', default_evidence: 'During the audit, the Compliance Evaluation records were reviewed. The organization has established the frequency of evaluating its compliance obligations, has evaluated compliance and taken action where needed, and maintains knowledge and understanding of its compliance status. Results are retained as documented information.', }, { group_key: 'clause', code: '9.2.1–9.2.2', heading: C9, title: '', requirement: "Internal audit — conducted at planned intervals to provide information on whether the EMS conforms to the organization's own requirements and ISO 14001:2026, and is effectively implemented and maintained audit programme(s) consider environmental importance of processes, changes, and results of previous audits; for each audit, audit criteria, scope, AND objective(s) are defined and distinguishable from one another (an objective states what the audit is intended to achieve — not merely which clause/area is being covered); objectivity/impartiality of auditors ensured; results reported to relevant management.", default_evidence: 'During the audit, the Internal Audit Procedure, audit programme, audit plan, checklist and internal audit report were reviewed. Internal audits are conducted at planned intervals by trained auditors, the programme considers the environmental importance of the processes, changes and the results of previous audits, and the audit objectives, criteria and scope are defined for each audit. Results are reported to the relevant management and nonconformities are addressed through corrective action.', }, { group_key: 'clause', code: '9.3.1', heading: C9, title: '', requirement: 'General — top management reviews the EMS at planned intervals to ensure its continuing suitability, adequacy and effectiveness.', default_evidence: 'During the audit, the Management Review minutes were reviewed. Top management reviews the Environmental Management System at planned intervals to ensure its continuing suitability, adequacy and effectiveness.', }, { group_key: 'clause', code: '9.3.2', heading: C9, title: '', requirement: 'Inputs — status of actions from previous management reviews; changes in external/internal issues relevant to the EMS; needs and expectations of interested parties, including compliance obligations; the extent to which environmental objectives have been achieved; environmental performance information (nonconformities/corrective actions, monitoring & measurement results, compliance evaluation results, audit results); adequacy of resources; relevant communications from interested parties, including complaints; opportunities for continual improvement.', default_evidence: 'The management review inputs covered the status of actions from previous reviews, changes in external and internal issues, interested party needs and expectations including compliance obligations, significant environmental aspects and risks and opportunities, the extent to which environmental objectives have been achieved, environmental performance information (nonconformities and corrective actions, monitoring and measurement results, compliance evaluation results and audit results), adequacy of resources, communications from interested parties including complaints, and opportunities for continual improvement.', }, { group_key: 'clause', code: '9.3.3', heading: C9, title: '', requirement: "Results — (a) conclusions on continuing suitability, adequacy and effectiveness of the EMS; (b) decisions on continual improvement opportunities; (c) decisions on changes to the EMS, including resources; (d) actions where environmental objectives have not been achieved; (e) opportunities to improve integration of the EMS with other business processes; (f) any implications for the organization's strategic direction.", default_evidence: 'The management review outputs include conclusions on the continuing suitability, adequacy and effectiveness of the EMS, decisions related to continual improvement opportunities and to changes to the EMS including resources, actions where environmental objectives have not been achieved, opportunities to improve integration of the EMS with other business processes and any implications for the strategic direction of the organization. Records are retained as documented information.', }, { group_key: 'clause', code: '10.1', heading: C10, title: '', requirement: 'Continual improvement — the organization continually improves the suitability, adequacy and effectiveness of the EMS to enhance environmental performance, by determining opportunities for improvement and implementing necessary actions to achieve the intended outcomes of the EMS.', default_evidence: 'During the audit, it was verified that the organization determines opportunities for improvement from the results of analysis and evaluation, compliance evaluation, internal audits and management review, and implements the necessary actions to continually improve the suitability, adequacy and effectiveness of the EMS and to enhance environmental performance.', }, { group_key: 'clause', code: '10.2', heading: C10, title: '', requirement: 'Nonconformity and corrective action — reaction to nonconformity, including taking action to control/correct it and dealing with the consequences (incl. mitigating adverse environmental impacts); evaluation of need for action to eliminate cause(s); review of effectiveness of corrective action; EMS changes made if necessary; corrective actions appropriate to significance of effects, including environmental impact(s).', default_evidence: 'During the audit, the Nonconformity and Corrective Action Procedure and records were reviewed. Nonconformities are reacted to, controlled and corrected, the consequences including adverse environmental impacts are mitigated, root causes are evaluated, corrective actions are implemented and their effectiveness reviewed, and changes to the EMS are made where necessary. Records of the nature of nonconformities, actions taken and results are retained.', }, ]; export const ISO14001_READINESS_ITEMS: SeedRow[] = [ { group_key: 'clause', code: '4.1/4.2', heading: 'Document Review & Readiness', title: '', requirement: "Have the organization's internal and external issues, relevant environmental conditions (e.g. pollution levels, natural resource availability, climate change, biodiversity, ecosystem health), interested parties, and their needs/expectations (incl. which become compliance obligations) been determined?", default_evidence: '• Understanding Context of Organization (incl. environmental conditions)\n• Needs & Expectations of Interested Parties and compliance obligations', }, { group_key: 'clause', code: '4.3', heading: 'Document Review & Readiness', title: '', requirement: 'Are the scope and boundaries of the EMS clearly defined and available in documented form (EMS manual/scope statement) — including organizational units, functions, physical boundaries, activities, products and services, and the authority/ability to control or influence across the life cycle — with scope determination considering the issues (4.1) and compliance obligations (4.2), and with all activities, products and services within the defined scope included in the EMS?', default_evidence: '• YES – Reference: Environmental Management System Manual / EMS Scope Statement', }, { group_key: 'clause', code: '4.4', heading: 'Document Review & Readiness', title: '', requirement: 'Is the EMS — including its processes and their interactions — established considering the knowledge gained under 4.1 and 4.2?', default_evidence: '• YES – Reference: EMS Manual, process map / interaction of processes', }, { group_key: 'clause', code: '5.1', heading: 'Document Review & Readiness', title: '', requirement: 'Has top management demonstrated leadership and commitment (accountability for EMS effectiveness, policy/objectives compatible with strategic direction, integration into business processes, resource provision, communicating importance of environmental management, and promoting continual improvement)?', default_evidence: '• YES – Reference: Management commitment statement, management review minutes, resource allocation', }, { group_key: 'clause', code: '5.2', heading: 'Document Review & Readiness', title: '', requirement: 'Is the environmental policy documented, dated, and signed/approved by top management, appropriate to the purpose, context, nature, scale and environmental impacts of the organization; providing a framework for setting environmental objectives; and inclusive of commitments to protection of the environment (incl. prevention of pollution), meeting compliance obligations, and continual improvement — communicated within the organization and available to interested parties?', default_evidence: '• YES – Reference: Environmental Policy, signed by MD', }, { group_key: 'clause', code: '5.3', heading: 'Document Review & Readiness', title: '', requirement: 'Are EMS roles, responsibilities and authorities documented (org chart / responsibility matrix), including responsibility for reporting EMS performance to top management?', default_evidence: '• YES – Reference: Organization chart, job descriptions and EMS responsibility matrix', }, { group_key: 'clause', code: '6.1.1/6.1.2', heading: 'Document Review & Readiness', title: '', requirement: 'Is the process for determining environmental aspects/impacts documented — considering a life cycle perspective (raw material acquisition, design, production, transport/delivery, use, end-of-life treatment and disposal), potential emergencies, and normal/abnormal conditions and change (6.3); are significant aspects determined using documented criteria and communicated across levels/functions; and are aspects, impacts, significance criteria and significant aspects available as documented information?', default_evidence: '• YES – Reference: Environmental Aspects & Impacts Identification Procedure and Register (incl. significance criteria)', }, { group_key: 'clause', code: '6.1.3', heading: 'Document Review & Readiness', title: '', requirement: 'Are compliance obligations related to environmental aspects determined and accessible, are their application to the organization determined, and are they taken into account when establishing/maintaining/improving the EMS, with compliance obligations available as documented information?', default_evidence: '• YES – Reference: Compliance Obligations / Legal & Other Requirements Register', }, { group_key: 'clause', code: '6.1.4/6.1.5', heading: 'Document Review & Readiness', title: '', requirement: "Are risks and opportunities determined with regard to context (4.1), interested parties (4.2) and EMS scope (4.3), in relation to environmental aspects and compliance obligations — to give assurance of achieving intended outcomes, prevent/reduce undesired effects, and support continual improvement; and are actions planned to address significant aspects, compliance obligations, and the identified risks/opportunities, including how they'll be implemented into EMS or business processes and how effectiveness will be evaluated, with technological, financial, operational and business requirements considered — with risks, opportunities and planned actions available as documented information?", default_evidence: '• YES – Reference: Risks and Opportunities Register and action plan', }, { group_key: 'clause', code: '6.2', heading: 'Document Review & Readiness', title: '', requirement: 'Are environmental objectives established at relevant functions and levels, taking into account significant environmental aspects, related compliance obligations, and risks and opportunities — consistent with the environmental policy, measurable (if practicable), monitored, communicated, and updated as appropriate; and for each objective, is it determined what will be done, what resources are required, who is responsible, when it will be completed, and how results will be evaluated (incl. indicators for monitoring progress per 9.1.1) — with objectives and planning available as documented information, and consideration given to integrating actions into business processes?', default_evidence: '• YES – Reference: Environmental Objectives and Action Plan', }, { group_key: 'clause', code: '6.3', heading: 'Document Review & Readiness', title: '', requirement: 'Is the planning of changes affecting or capable of affecting the EMS documented (nature of the change, potential consequences, resource allocation, responsibilities)?', default_evidence: '• YES – Reference: Management of Change Procedure', }, { group_key: 'clause', code: '7.1', heading: 'Document Review & Readiness', title: '', requirement: 'Are resources needed for the EMS determined and documented (people, infrastructure, monitoring & measuring resources, organizational knowledge)?', default_evidence: '• YES – Reference: EMS Manual (resources), equipment list, calibration schedule', }, { group_key: 'clause', code: '7.2/7.3', heading: 'Document Review & Readiness', title: '', requirement: 'Are competence records/plans available, and are persons aware of the environmental policy, significant environmental aspects, their contribution to EMS effectiveness, and the implications of not meeting compliance obligations?', default_evidence: '• YES – Reference: Training plan, training records, competence matrix, EMS awareness training', }, { group_key: 'clause', code: '7.4', heading: 'Document Review & Readiness', title: '', requirement: 'Are internal and external communication process(es) determined (what/when/with whom/how), taking compliance obligations into account; is communicated environmental information consistent and reliable; does the organization respond to relevant communications; is EMS-relevant information (incl. changes) communicated internally to enable contribution to continual improvement; and is documented information available as evidence?', default_evidence: '• YES – Reference: Communication Procedure and communication matrix', }, { group_key: 'clause', code: '7.5', heading: 'Document Review & Readiness', title: '', requirement: 'Is the documented information control procedure (creation, approval, retention, version control, including documents of external origin) available?', default_evidence: '• YES – Reference: Control of Documented Information Procedure, master list of documents and records', }, { group_key: 'clause', code: '8.1', heading: 'Document Review & Readiness', title: '', requirement: 'Are operational planning and control processes documented, including operating criteria, control of planned/unintended changes, and (with a life-cycle perspective) environmental requirements for design and development, procurement, and control of externally provided processes, products, and services, including contractors — with the type/extent of control or influence over externally provided processes defined within the EMS, and consideration given to providing information on potential significant environmental impacts of transportation/delivery, use, end-of-life treatment and final disposal?', default_evidence: '• YES – Reference: Operational Control Procedures (waste, chemicals, energy, water), procurement / supplier and contractor control procedure', }, { group_key: 'clause', code: '8.2', heading: 'Document Review & Readiness', title: '', requirement: "Is the process for emergency preparedness and response to potential emergency situations (identified under 6.1.2) documented, including planned actions to prevent/mitigate impacts, response to actual emergencies, action appropriate to the magnitude/impact, periodic testing where practicable, periodic review/revision (particularly after emergencies or tests), and provision of relevant information and training to interested parties, including persons working under the organization's control?", default_evidence: '• YES – Reference: Emergency Preparedness and Response Plan, drill schedule', }, { group_key: 'clause', code: '9.1', heading: 'Document Review & Readiness', title: '', requirement: 'Are process(es) for monitoring, measurement, analysis and evaluation of environmental performance documented — determining what needs to be monitored/measured/analysed, methods to ensure valid results, evaluation criteria and indicators, and timing of monitoring and analysis; is calibrated/verified equipment used; is environmental performance information communicated internally/externally per compliance obligations; and is the frequency of compliance evaluation determined, with compliance evaluated and action taken as needed?', default_evidence: '• YES – Reference: Monitoring and Measurement Procedure, environmental performance indicators, Compliance Evaluation Procedure', }, { group_key: 'clause', code: '9.2', heading: 'Document Review & Readiness', title: '', requirement: 'Is the internal audit programme documented — including frequency, methods, responsibilities, planning and reporting — considering the environmental importance of processes, organizational changes, and previous audit results; are audit objectives, criteria and scope defined for each audit, with auditor objectivity/impartiality ensured and results reported to relevant management; and has at least one internal audit cycle been completed covering the EMS?', default_evidence: '• YES – Reference: Internal Audit Procedure, audit programme, internal audit report', }, { group_key: 'clause', code: '9.3', heading: 'Document Review & Readiness', title: '', requirement: 'Is the management review procedure documented, and has at least one management review been conducted covering: status of previous actions; changes in issues, interested party needs, significant aspects, and risks/opportunities; extent of objective achievement; performance trends (NC/CA, monitoring results, compliance, audits); adequacy of resources; interested party communications incl. complaints; and resulting decisions on continual improvement, EMS/resource changes, and strategic implications?', default_evidence: '• YES – Reference: Management Review Procedure, management review minutes', }, { group_key: 'clause', code: '10.1/10.2', heading: 'Document Review & Readiness', title: '', requirement: "Does the organization continually improve the suitability, adequacy and effectiveness of the EMS to enhance environmental performance by determining opportunities for improvement (see Clause 9) and implementing necessary actions to achieve intended outcomes; and is the nonconformity and corrective action procedure documented — covering reaction to nonconformities (control/correct and deal with consequences, incl. mitigating adverse environmental impacts), evaluation of root cause(s) and whether similar nonconformities exist or could occur elsewhere, implementation and effectiveness review of corrective action, and EMS changes where necessary — with corrective actions proportionate to the significance of the nonconformity's effects, including environmental impact(s), and documented information retained as evidence of the nature of nonconformities, actions taken, and results?", default_evidence: '• YES – Reference: Nonconformity and Corrective Action Procedure, corrective action register', }, { group_key: 'clause', code: 'GEN-1', heading: 'Document Review & Readiness', title: 'General', requirement: 'Has discussion been held with client personnel confirming organizational readiness for the Stage 2 (Implementation Verification) audit?', default_evidence: '• YES – Discussed with the management representative; the organization confirmed its readiness for Stage 2.', }, { group_key: 'clause', code: 'GEN-2', heading: 'Document Review & Readiness', title: 'General', requirement: "Have the client's site-specific conditions relevant to the EMS been evaluated?", default_evidence: '• YES – Site conditions relevant to the environmental aspects (waste storage, chemical storage, emission / discharge points) were evaluated.', }, { group_key: 'clause', code: 'GEN-3', heading: 'Document Review & Readiness', title: 'General', requirement: 'If the client is multi-site, has the level of control/sampling approach been established?', }, { group_key: 'clause', code: 'GEN-4', heading: 'Document Review & Readiness', title: 'General', requirement: 'Are resources (time, competence, information) adequate for the Stage 2 audit?', default_evidence: '• YES – The quoted man-days, audit team competence and available information are adequate for the Stage 2 audit.', }, ]; /** Sections 10 to 13 of the Stage 2 / Surveillance / Recertification form (wording copied from the Word file). */ export const ISO14001_EXTRA_ELEMENTS: SeedRow[] = [ { group_key: 'performance', code: 'PERF-1', heading: PERF, title: 'Compliance Obligations / Legal Register Review', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nThe compliance obligations / legal register was reviewed and confirms that applicable environmental legal and other requirements have been identified, are periodically updated, and are being met, with evidence of tracking against permits, licenses and regulatory notifications.' }, { group_key: 'performance', code: 'PERF-2', heading: PERF, title: 'Environmental Aspects & Impacts Register', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nThe environmental aspects and impacts register was reviewed and confirms that aspects/impacts (incl. normal, abnormal and emergency conditions) have been identified with a life cycle perspective, evaluated against documented significance criteria, and that significant aspects are being effectively controlled and periodically reviewed.' }, { group_key: 'performance', code: 'PERF-3', heading: PERF, title: 'Control of Externally Provided Processes, Products & Services', requirement: '', default_evidence: "The organization's approved supplier / external provider list and evaluation records were reviewed and confirm that criteria for evaluation, selection, monitoring of environmental performance, and re-evaluation of external providers (incl. waste transporters, contractors and environmental service providers) have been established and applied, with the type and extent of control proportionate to the potential environmental impact." }, { group_key: 'performance', code: 'PERF-4', heading: PERF, title: 'Environmental Objectives and Performance Indicators', requirement: '', default_evidence: "Environmental objectives and associated performance indicators were reviewed and confirmed that suitable, measurable indicators have been established and monitored to evaluate EMS performance and progress towards the organization's environmental objectives." }, { group_key: 'performance', code: 'PERF-5', heading: PERF, title: 'Risks and Opportunities Register (6.1.4)', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nThe Risks and Opportunities Register was reviewed and confirmed to be maintained as a distinct, traceable deliverable — separable from the aspects register and the compliance obligations register — with entries linked to their source (a 4.1 issue, a 4.2 need, a 6.1.2 aspect, or a 6.1.3 obligation) and to planned actions under 6.1.5.' }, { group_key: 'performance', code: 'PERF-6', heading: PERF, title: 'Planning of Changes / Management of Change (6.3)', requirement: '', default_evidence: "The organization's management-of-change process/records were reviewed and confirm that changes affecting or capable of affecting the EMS (new processes, organizational restructuring, new products, supply chain changes, regulatory shifts) are identified, evaluated, and carried out in a planned manner, with evidence that the intended outcomes of the EMS were preserved." }, { group_key: 'performance', code: 'PERF-7', heading: PERF, title: 'Operational Control Records — Waste Management', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nWaste management records (waste manifests/transfer notes, segregation logs, storage area inspections, disposal certificates) were reviewed and confirm that waste streams are identified, segregated, stored and disposed of under controlled conditions, in accordance with applicable compliance obligations, with traceability records retained.' }, { group_key: 'performance', code: 'PERF-8', heading: PERF, title: 'Operational Control Records — Emissions & Discharges', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nEmissions and discharge monitoring records (air emissions, wastewater discharge, noise, etc. as applicable) were reviewed and confirm that operational controls and monitoring are in place, results are within permitted/compliance limits, and any exceedances have been addressed through corrective action.' }, { group_key: 'performance', code: 'PERF-9', heading: PERF, title: 'Emergency Preparedness & Response Records', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nEmergency preparedness and response records (drill/test records, spill kit inspections, incident/near-miss reports) were reviewed and confirm that potential emergency situations identified in the aspects/impacts register are addressed through planned actions, periodic testing, and post-incident review.' }, { group_key: 'performance', code: 'PERF-10', heading: PERF, title: 'Monitoring and Measuring Resources / Calibration', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\nEnvironmental monitoring and measuring equipment records (e.g. emissions analyzers, water quality meters, noise meters) were reviewed and confirm that resources needed for valid and reliable results are determined, suitable for the specific type of monitoring activity, calibrated/verified at specified intervals, and safeguarded from adjustments, damage or deterioration.' }, { group_key: 'risk', code: 'RISK-11', heading: 'Risk Management', title: 'Risk & Opportunity Management', requirement: '', default_evidence: "The organization's Risk & Opportunity Management Procedure / Register was reviewed and confirms that internal and external issues, interested parties, and compliance obligations relevant to the EMS have been identified, assessed, and are being addressed to support achievement of intended EMS outcomes." }, { group_key: 'feedback', code: 'FEED-12', heading: 'Interested Party Feedback, Complaints & Environmental Incidents', title: 'Interested Party Feedback / Complaints / Incidents Monitoring', requirement: '', default_evidence: "The organization's system for receiving, recording, and responding to feedback and complaints from interested parties (incl. regulators, neighbours and the community), as well as environmental incidents/near-misses, was reviewed. Evidence of feedback and incident collection was verified, demonstrating a systematic approach to monitoring interested party concerns and environmental performance.\n\nNumber of complaints received during the audit period: ______ Open: ______ Closed: ______" }, { group_key: 'statutory', code: 'STAT-13', heading: 'Statutory / Regulatory Compliance', title: 'Domestic / Local Legal Requirements', requirement: '', default_evidence: "Compliance with applicable domestic / local statutory and regulatory requirements (municipality, civil defense, labour law, etc.) was reviewed and found to be identified and monitored via the organization's Legal & Other Requirements Register." }, { group_key: 'statutory', code: 'STAT-14', heading: 'Statutory / Regulatory Compliance', title: 'International Requirements', requirement: '', default_evidence: "Applicable international requirements relevant to the organization's scope of operations were reviewed and found to be identified within the Legal & Other Requirements Register." }, { group_key: 'statutory', code: 'STAT-15', heading: 'Statutory / Regulatory Compliance', title: 'Environmental Permits / Certification Standards', requirement: '', default_evidence: "Environmental permits, licenses, or certification standards applicable to the organization's activities, products or services were reviewed for validity, renewal status, and relevance to the scope of the EMS." }, { group_key: 'statutory', code: 'STAT-16', heading: 'Statutory / Regulatory Compliance', title: 'Insurance', requirement: '', default_evidence: "The organization's insurance coverage relevant to its operations was reviewed for validity." }, { group_key: 'statutory', code: 'STAT-17', heading: 'Statutory / Regulatory Compliance', title: 'International Registration(s)', requirement: '', default_evidence: "Applicable international registrations (if any) relevant to the organization's operations were reviewed." }, { group_key: 'statutory', code: 'STAT-18', heading: 'Statutory / Regulatory Compliance', title: 'Others', requirement: '', default_evidence: 'Doc. Ref. / Rev. / Date: ______________________________\n\n(Specify any other applicable statutory, regulatory, or contractual requirement reviewed.)' }, ];