/** * ISO 45001:2018 seed for clause_library. * Taken from the Form 04-2a OH&S Word reports in ../samples: * ISO 45001_Stage1_Audit_Report.docx -> readiness list (Stage 1) * ISO_45001_2018_Stage2_Surveillance_Recert_Report.docx -> full clause table + sections 10-13 * Readiness rows whose Word label is "General" are stored as GEN-1..GEN-4 with title="General" (codes must be unique). * default_evidence = the wording shown when the auditor marks a row C (the Word file pre-drafts it for sections 10-13; * for the clause rows it is written in the same style as the ISO 9001 seed). Format: "• " bullets, **bold**. */ import type { SeedRow } from './iso9001.seed'; const C4 = 'Clause 4. Context of the Organization'; const C5 = 'Clause 5. Leadership'; const C6 = 'Clause 6. Planning'; const C7 = 'Clause 7. Support'; const C8 = 'Clause 8. Operation'; const C9 = 'Clause 9. Performance Evaluation'; const C10 = 'Clause 10. Improvement'; const PERF = 'Management System Effectiveness — OH&S Performance Verification'; const DOCREF = 'Doc. Ref. / Rev. / Date: ______________________________\n\n'; const R = 'Document Review & Readiness'; export const ISO45001_FULL_CLAUSES: SeedRow[] = [ { group_key: 'clause', code: '4.1', heading: C4, title: '', requirement: 'Understanding the organization and its context — external and internal issues relevant to purpose and affecting ability to achieve intended OHSMS outcomes.', default_evidence: 'During the audit, it was verified that the organization has determined the external and internal issues relevant to its purpose and affecting its ability to achieve the intended outcomes of the OH&S Management System, including the nature of its workplaces, activities and workforce.\n\nUnderstanding Context of Organization' }, { group_key: 'clause', code: '4.2', heading: C4, title: '', requirement: 'Understanding the needs and expectations of workers and other interested parties, incl. applicable legal requirements and other requirements the organization subscribes to.', default_evidence: 'During the audit, it was noted that the organization had identified its workers and other interested parties, their needs and expectations, and determined which of these are, or could become, legal requirements and other requirements.\n\nNeeds & Expectations of Workers and Other Interested Parties' }, { group_key: 'clause', code: '4.3', heading: C4, title: '', requirement: 'Determining the scope and boundaries of the OHSMS (activities, products, services, workplaces, workers included/excluded) and the basis on which the scope is determined.', default_evidence: 'During the audit, the organization has defined the scope and boundaries of its OH&S Management System, covering its activities, products, services, workplaces and workers. The scope is maintained as documented information.\n\nOHSMS Manual / Scope Statement' }, { group_key: 'clause', code: '4.4', heading: C4, title: '', requirement: 'Occupational health & safety management system, including the processes needed and their interactions, established, implemented, maintained and continually improved in accordance with the requirements of ISO 45001:2018.', default_evidence: 'During the audit, the organization demonstrated that the processes needed for the OH&S Management System, together with their sequence and interaction, have been identified, documented, implemented and maintained, and are continually improved in accordance with the requirements of ISO 45001:2018.' }, { group_key: 'clause', code: '5.1', heading: C5, title: '', requirement: 'Leadership and commitment — top management demonstrates leadership and commitment to the OHSMS, ensures worker protection from reprisals when reporting incidents/hazards/risks, integrates OHSMS requirements into business processes, and provides resources.', default_evidence: 'During the audit, it was observed that top management demonstrated leadership and commitment to the OH&S Management System by taking overall responsibility for the prevention of work-related injury and ill health, integrating the OHSMS requirements into the organization’s business processes, providing the necessary resources, protecting workers from reprisals when reporting incidents, hazards and risks, and supporting the consultation and participation of workers.' }, { group_key: 'clause', code: '5.2', heading: C5, title: '', requirement: 'OH&S policy — established, documented, communicated, appropriate to purpose and context, includes commitment to satisfy applicable requirements, eliminate hazards/reduce OH&S risks, and to continual improvement, available as documented information.', default_evidence: 'Top management has established, documented and communicated the OH&S Policy. The policy is appropriate to the purpose, size and context of the organization and the nature of its OH&S risks, and includes commitments to provide safe and healthy working conditions, to fulfil legal and other requirements, to eliminate hazards and reduce OH&S risks, to continual improvement and to the consultation and participation of workers. It is available to interested parties.' }, { group_key: 'clause', code: '5.3', heading: C5, title: '', requirement: 'Organizational roles, responsibilities and authorities assigned and communicated, incl. management representative / HSE function, and responsibility for reporting on OHSMS performance to top management.', default_evidence: 'During the audit, it was verified that the organizational chart, job descriptions and OH&S responsibility matrix are established and communicated, and that the responsibilities and authorities for relevant roles within the OH&S Management System are assigned and understood, including the responsibility for reporting on OHSMS performance to top management.' }, { group_key: 'clause', code: '5.4', heading: C5, title: '', requirement: "Consultation and participation of workers (and workers' representatives, where they exist) in the development, planning, implementation and evaluation of the OHSMS established and documented.", default_evidence: 'During the audit, the OH&S committee minutes, worker consultation records and toolbox talk records were reviewed. The organization has established processes for the consultation and participation of workers at all applicable levels and functions, including non-managerial workers, in the development, planning, implementation, performance evaluation and improvement of the OHSMS.' }, { group_key: 'clause', code: '6.1.1/6.1.2', heading: C6, title: '', requirement: 'Hazard identification and assessment of OH&S risks and opportunities — hazards arising from routine/non-routine activities, past incidents, emergency situations, human factors, and changes identified; OH&S risks and opportunities assessed using a documented methodology.', default_evidence: 'During the audit, the Hazard Identification and Risk Assessment (HIRA) records were reviewed. Hazards are identified on an ongoing and proactive basis for routine and non-routine activities and situations, including human factors, past incidents, potential emergency situations and changes, and OH&S risks and opportunities are assessed using the documented methodology and criteria, with controls determined following the hierarchy of controls.' }, { group_key: 'clause', code: '6.1.3', heading: C6, title: '', requirement: 'Determination of applicable legal requirements and other requirements relevant to OH&S hazards, risks and the OHSMS; kept up to date and considered when establishing/maintaining the OHSMS.', default_evidence: 'During the audit, the Legal & Other Requirements Register was reviewed. The organization has determined the OH&S legal requirements and other requirements applicable to its hazards, risks and OHSMS, has access to them, keeps them up to date and takes them into account within the OHSMS. The register is maintained as documented information.' }, { group_key: 'clause', code: '6.1.4', heading: C6, title: '', requirement: 'Planning action — actions planned to address OH&S risks/opportunities and legal/other requirements, integrated into OHSMS processes; effectiveness of actions evaluated (hierarchy of controls applied).', default_evidence: 'During the audit, it was verified that actions to address OH&S risks and opportunities, legal and other requirements and potential emergency situations have been planned following the hierarchy of controls, integrated into the OHSMS and business processes, and that the method of evaluating their effectiveness has been determined.' }, { group_key: 'clause', code: '6.2', heading: C6, title: '', requirement: 'OH&S objectives established at relevant functions, levels and processes, and planning to achieve them — consistent with OH&S policy, measurable, monitored, communicated, updated as appropriate.', default_evidence: 'During the audit, the OH&S Objectives were established at relevant functions and levels, consistent with the OH&S policy, measurable, monitored and communicated. Planning actions for achieving these objectives (what will be done, resources, responsibility, timing, evaluation of results and indicators) were available.' }, { group_key: 'clause', code: '6.3', heading: C6, title: '', requirement: 'Planning of changes — when the organization determines the need for changes to the OHSMS, changes are carried out in a planned manner, considering the purpose and potential OH&S consequences, the integrity of the OHSMS, resource availability, and allocation/reallocation of responsibilities and authorities.', default_evidence: 'During the audit, the organization demonstrated that arrangements for planning changes to the OHSMS have been established through the Management of Change Procedure, which addresses the purpose and potential OH&S consequences of changes, the integrity of the OHSMS, resources, and responsibilities and authorities.\n\nNo significant OHSMS changes requiring implementation under the procedure were identified during the audit period; therefore, no implementation records were applicable for verification.' }, { group_key: 'clause', code: '7.1', heading: C7, title: '', requirement: 'Resources — determination and provision of resources needed for establishment, implementation, maintenance and improvement of the OHSMS.', default_evidence: 'The organization determines and provides the resources needed to establish, implement, maintain and continually improve the OH&S Management System, including people, infrastructure, work environment, PPE, monitoring and measuring resources and organizational knowledge.' }, { group_key: 'clause', code: '7.2', heading: C7, title: '', requirement: 'Competence — determination of necessary competence of persons affecting (or able to affect) the OH&S performance of the OHSMS; training or other action taken; records retained.', default_evidence: 'During the audit, competence records for the personnel affecting or able to affect OH&S performance were reviewed. Training records, qualifications, legally required training certificates (e.g. first aid, fire warden, work at height, confined space) and evidence of competence were available and confirm that the necessary competence is determined and maintained, and that the effectiveness of training is evaluated.' }, { group_key: 'clause', code: '7.3', heading: C7, title: '', requirement: "Awareness — persons doing work under the organization's control aware of the OH&S policy, relevant OH&S objectives, their contribution to OHSMS effectiveness (incl. benefits of improved OH&S performance), hazards/risks relevant to their work, and implications of not conforming (incl. right to remove themselves from situations of imminent danger).", default_evidence: 'During the audit, personnel interviewed demonstrated awareness of the OH&S policy and objectives, the hazards and OH&S risks relevant to their work and the determined controls, their contribution to the effectiveness of the OHSMS, the implications of not conforming, incidents and the outcomes of investigations relevant to them, and their ability to remove themselves from work situations that present an imminent and serious danger.' }, { group_key: 'clause', code: '7.4', heading: C7, title: '', requirement: 'Communication — internal and external communications relevant to the OHSMS determined (what, when, with whom, how, who communicates).', default_evidence: 'During the audit, the Communication Procedure and communication matrix were reviewed. The organization has determined the internal and external communications relevant to the OHSMS (what, when, with whom, how and who communicates), taking its legal and other requirements and the diversity of its workers into account. Evidence of communications (meeting minutes, notice boards, toolbox talks, safety alerts) was retained.' }, { group_key: 'clause', code: '7.5', heading: C7, title: '', requirement: 'Documented information — creation, updating and control (identification/description, format, review/approval, distribution, access, storage, retention, disposition, control of external origin documents).', default_evidence: 'During the audit, the Control of Documented Information Procedure and the master list of documents and records were reviewed. Creation, updating, approval, distribution, access, storage, retention and disposition of documented information, including documents of external origin, are controlled.' }, { group_key: 'clause', code: '8.1.1', heading: C8, title: '', requirement: 'Operational planning and control (general) — criteria for OH&S-critical processes established; processes implemented and controlled in accordance with the criteria; consistency with other OHSMS requirements; consequences of unintended changes reviewed and mitigated; adverse impacts on OH&S performance from outsourced processes controlled.', default_evidence: 'During the audit, the operational control procedures, safe work procedures, permits to work and PPE issue records were reviewed. The organization has established criteria for its OH&S-critical processes and implements and controls them in accordance with those criteria, reviews the consequences of unintended changes and controls outsourced processes. Workplaces with multiple employers are coordinated.' }, { group_key: 'clause', code: '8.1.2', heading: C8, title: '', requirement: 'Eliminating hazards and reducing OH&S risks — hierarchy of controls applied and documented (elimination, substitution, engineering controls, signage/administrative controls/training, PPE) to manage change resulting from operational planning and control.', default_evidence: 'During the audit, it was verified that OH&S risk controls are determined and documented following the hierarchy of controls (elimination, substitution, engineering controls, administrative controls including signage and training, PPE) in the risk assessments and safe work procedures.' }, { group_key: 'clause', code: '8.1.3', heading: C8, title: '', requirement: 'Management of change — process for the implementation and control of planned temporary and permanent changes (new products/services/processes, changes in legal requirements, knowledge/technology, workplace locations and surroundings) that impact OH&S performance.', default_evidence: 'During the audit, the Management of Change Procedure and records were reviewed. Planned temporary and permanent changes that impact OH&S performance (new processes, equipment, workplaces, personnel, legal requirements) are reviewed for their OH&S consequences before implementation, and the consequences of unintended changes are reviewed and mitigated.' }, { group_key: 'clause', code: '8.1.4', heading: C8, title: '', requirement: 'Procurement — process(es) to control the procurement of products and services to ensure conformity with the OHSMS, incl. control of contractors (coordination with contractor OH&S activities) and outsourcing (functions/processes controlled and consistent with legal requirements and intended OHSMS outcomes).', default_evidence: 'During the audit, the procurement, contractor management and outsourcing records (contractor pre-qualification, OH&S induction, coordination meetings and performance evaluation) were reviewed and confirm that products, services, contractors and outsourced processes are controlled to ensure conformity with the OHSMS, with the type and extent of control proportionate to the OH&S risk involved.' }, { group_key: 'clause', code: '8.2', heading: C8, title: '', requirement: 'Emergency preparedness and response — process(es) needed to prepare for and respond to potential emergencies, incl. planned response, training, periodic testing, evaluation of performance, communication and provision of relevant information to workers, contractors, visitors, emergency services and interested parties.', default_evidence: 'During the audit, the Emergency Preparedness and Response Plan, evacuation drill records, first-aid provisions and fire-fighting equipment inspection records were reviewed. Potential emergency situations have been identified, planned responses are periodically tested and evaluated, the plan is reviewed after tests or occurrences, and relevant information and training are provided to workers, contractors, visitors and emergency services.' }, { group_key: 'clause', code: '9.1.1', heading: C9, title: '', requirement: 'Monitoring, measurement, analysis and performance evaluation — what needs to be monitored and measured, and the methods, timing and analysis/evaluation required, determined; OHSMS performance and effectiveness evaluated; results documented, retained and communicated.', default_evidence: 'During the audit, the OH&S monitoring and measurement records and performance indicators (incident rates, inspections, health surveillance, exposure monitoring) were reviewed. The organization has determined what needs to be monitored and measured, the methods, criteria and timing, uses calibrated / verified equipment where applicable, and evaluates OH&S performance and the effectiveness of the OHSMS. Results are retained and communicated.' }, { group_key: 'clause', code: '9.1.2', heading: C9, title: '', requirement: 'Evaluation of compliance — process(es) for evaluating compliance with legal requirements and other requirements established; frequency and method of evaluation determined; compliance status known and understood; results of evaluations retained.', default_evidence: 'During the audit, the compliance evaluation records were reviewed. The organization has established the frequency and method of evaluating compliance with its OH&S legal requirements and other requirements, has evaluated compliance and taken action where needed, and maintains knowledge and understanding of its compliance status. Results are retained as documented information.' }, { group_key: 'clause', code: '9.2', heading: C9, title: '', requirement: "Internal audit — conducted at planned intervals to provide information on whether the OHSMS conforms to the organization's own requirements and ISO 45001:2018, and is effectively implemented and maintained.", default_evidence: 'During the audit, the Internal Audit Procedure, audit programme, audit plan, checklist and internal audit report were reviewed. Internal audits are conducted at planned intervals by trained auditors, the programme considers the importance of the processes, changes and the results of previous audits, the audit criteria and scope are defined, objectivity and impartiality are ensured, and results are reported to the relevant management and workers. Nonconformities are addressed through corrective action.' }, { group_key: 'clause', code: '9.3', heading: C9, title: '', requirement: 'Management review — top management reviews the OHSMS at planned intervals to ensure continuing suitability, adequacy and effectiveness; inputs and outputs as required by the standard (incl. status of incidents, participation of workers, and OH&S performance).', default_evidence: 'During the audit, the Management Review minutes were reviewed. Top management reviews the OH&S Management System at planned intervals. The inputs addressed the status of previous actions, changes in issues and requirements, the extent to which the OH&S policy and objectives have been met, OH&S performance (incidents, nonconformities and corrective actions, monitoring results, compliance evaluation, audit results, consultation and participation of workers, risks and opportunities), adequacy of resources, communications with interested parties and opportunities for improvement. Outputs and decisions are recorded and communicated to workers.' }, { group_key: 'clause', code: '10.1', heading: C10, title: '', requirement: 'General — improvement opportunities determined and selected; necessary actions implemented to achieve the intended outcomes of the OHSMS, incl. addressing changing needs/expectations of workers and other interested parties, correcting/preventing/reducing undesired effects, and improving OHSMS performance and effectiveness.', default_evidence: 'During the audit, it was verified that the organization determines opportunities for improvement from the results of analysis and evaluation, compliance evaluation, internal audits, incident investigations and management review, and implements the necessary actions to achieve the intended outcomes of the OHSMS.' }, { group_key: 'clause', code: '10.2', heading: C10, title: '', requirement: 'Incident, nonconformity and corrective action — process(es) for reporting, investigating and taking action on incidents and nonconformities (incl. reaction, evaluation of need for action to eliminate cause(s), review of effectiveness, and updates to risks/opportunities) established, documented, and communicated to relevant workers, worker representatives and other interested parties.', default_evidence: 'During the audit, the Incident Investigation, Nonconformity and Corrective Action Procedure and records were reviewed. Incidents and nonconformities are reported and investigated in a timely manner with the participation of workers, consequences are dealt with, root causes are evaluated, the OH&S risk assessment is reviewed, corrective actions are implemented and their effectiveness reviewed, and the results are communicated to the relevant workers and worker representatives. Records are retained.' }, { group_key: 'clause', code: '10.3', heading: C10, title: '', requirement: 'Continual improvement — suitability, adequacy and effectiveness of the OHSMS continually improved, considering results of analysis and evaluation and the outputs of management review, to enhance OH&S performance.', default_evidence: 'During the audit, it was verified that the organization continually improves the suitability, adequacy and effectiveness of the OHSMS to enhance OH&S performance, promotes a culture that supports the OHSMS, promotes the participation of workers in implementing improvement actions and communicates the results of continual improvement to workers. Results are retained as documented information.' }, ]; export const ISO45001_READINESS_ITEMS: SeedRow[] = [ { group_key: 'clause', code: '4.1/4.2', heading: R, title: '', requirement: "Are the organization's context and needs/expectations of interested parties (incl. legal & other requirements, and needs/expectations of workers) documented?", default_evidence: '• Understanding Context of Organization\n• Needs & Expectations of Workers and Other Interested Parties' }, { group_key: 'clause', code: '4.3', heading: R, title: '', requirement: 'Is the scope and boundaries of the OHSMS clearly defined and available in documented form (OHSMS manual/scope statement), including the activities, products, services, workplaces and workers covered?', default_evidence: '• YES – Reference: OH&S Management System Manual / Scope Statement' }, { group_key: 'clause', code: '4.4', heading: R, title: '', requirement: 'Is the OHSMS and its processes, including their sequence and interaction, established, documented and understood by relevant personnel?', default_evidence: '• YES – Reference: OHSMS Manual, process map / interaction of processes' }, { group_key: 'clause', code: '5.1', heading: R, title: '', requirement: 'Is leadership and commitment demonstrated and documented (top management accountability for the OHSMS, integration into business processes, and provision of resources)?', default_evidence: '• YES – Reference: Management commitment statement, management review minutes, resource allocation' }, { group_key: 'clause', code: '5.2', heading: R, title: '', requirement: 'Is the OH&S policy documented, dated, and signed/approved by top management, and appropriate to the purpose, size and context of the organization and the nature of its OH&S risks?', default_evidence: '• YES – Reference: OH&S Policy, signed by MD' }, { group_key: 'clause', code: '5.3', heading: R, title: '', requirement: 'Are OH&S roles, responsibilities and authorities documented (org chart / responsibility matrix), including responsibility for reporting OH&S performance to top management?', default_evidence: '• YES – Reference: Organization chart, job descriptions and OH&S responsibility matrix' }, { group_key: 'clause', code: '5.4', heading: R, title: '', requirement: "Are processes for consultation and participation of workers (and workers' representatives, where they exist) in the development, planning, implementation and evaluation of the OHSMS documented?", default_evidence: '• YES – Reference: Consultation and participation procedure, OH&S committee, worker representatives' }, { group_key: 'clause', code: '6.1.1-6.1.4', heading: R, title: '', requirement: 'Are processes for hazard identification, assessment of OH&S risks and opportunities, and determination of applicable legal and other requirements documented, with planning of actions to address them?', default_evidence: '• YES – Reference: Hazard Identification and Risk Assessment (HIRA) procedure and register, Legal & Other Requirements Register, action plan' }, { group_key: 'clause', code: '6.2', heading: R, title: '', requirement: 'Are OH&S objectives and plans to achieve them documented (including monitoring arrangements, responsibilities, resources and timeframes)?', default_evidence: '• YES – Reference: OH&S Objectives and Action Plan' }, { group_key: 'clause', code: '6.3', heading: R, title: '', requirement: 'Is the planning for changes to the OHSMS documented (purpose of the change, potential OH&S consequences, resource allocation, responsibilities)?', default_evidence: '• YES – Reference: Management of Change Procedure' }, { group_key: 'clause', code: '7.1', heading: R, title: '', requirement: 'Are resources needed for the OHSMS determined and documented (people, infrastructure, work environment, monitoring & measuring resources, organizational knowledge)?', default_evidence: '• YES – Reference: OHSMS Manual (resources), equipment list, PPE register, calibration schedule' }, { group_key: 'clause', code: '7.2/7.3', heading: R, title: '', requirement: 'Are competence and awareness/training records or plans available, including OH&S hazard awareness and consequences of non-compliance?', default_evidence: '• YES – Reference: Training plan, training records, competence matrix, OH&S awareness and induction training' }, { group_key: 'clause', code: '7.4', heading: R, title: '', requirement: 'Are internal and external communication processes for OH&S matters documented (what, when, with whom, and how to communicate)?', default_evidence: '• YES – Reference: Communication Procedure and communication matrix' }, { group_key: 'clause', code: '7.5', heading: R, title: '', requirement: 'Is the documented information control procedure (creation, approval, retention, version control) available?', default_evidence: '• YES – Reference: Control of Documented Information Procedure, master list of documents and records' }, { group_key: 'clause', code: '8.1.1/.2', heading: R, title: '', requirement: 'Are operational planning and control processes documented, including application of the hierarchy of controls for eliminating hazards and reducing OH&S risks?', default_evidence: '• YES – Reference: Operational control procedures, safe work procedures, permit to work system, hierarchy of controls in risk assessments' }, { group_key: 'clause', code: '8.1.3', heading: R, title: '', requirement: 'Is the process for management of change (new processes, equipment, workplaces or personnel affecting OH&S) documented?', default_evidence: '• YES – Reference: Management of Change Procedure' }, { group_key: 'clause', code: '8.1.4', heading: R, title: '', requirement: 'Are procurement, contractor and outsourcing controls relevant to OH&S documented?', default_evidence: '• YES – Reference: Procurement procedure, contractor management procedure, contractor OH&S induction' }, { group_key: 'clause', code: '8.2', heading: R, title: '', requirement: 'Are emergency preparedness and response procedures documented, including provision for periodic testing and review?', default_evidence: '• YES – Reference: Emergency Preparedness and Response Plan (fire, medical, evacuation), drill schedule' }, { group_key: 'clause', code: '9.1.1', heading: R, title: '', requirement: 'Is the process for monitoring, measurement, analysis and OH&S performance evaluation (including performance indicators) documented?', default_evidence: '• YES – Reference: Monitoring and Measurement Procedure, OH&S performance indicators, inspection checklists' }, { group_key: 'clause', code: '9.1.2', heading: R, title: '', requirement: 'Is the process for evaluation of compliance with legal and other requirements documented, and has compliance been evaluated?', default_evidence: '• YES – Reference: Compliance Evaluation Procedure and records' }, { group_key: 'clause', code: '9.2', heading: R, title: '', requirement: 'Is the internal audit programme / procedure documented, and has at least one internal audit cycle been completed covering the OHSMS?', default_evidence: '• YES – Reference: Internal Audit Procedure, audit programme, internal audit report' }, { group_key: 'clause', code: '9.3', heading: R, title: '', requirement: 'Is the management review procedure documented, and has at least one management review been conducted?', default_evidence: '• YES – Reference: Management Review Procedure, management review minutes' }, { group_key: 'clause', code: '10.1/.2', heading: R, title: '', requirement: 'Is the incident investigation, nonconformity and corrective action procedure documented?', default_evidence: '• YES – Reference: Incident Investigation, Nonconformity and Corrective Action Procedure, incident register' }, { group_key: 'clause', code: '10.3', heading: R, title: '', requirement: 'Is the process for continual improvement of the OHSMS documented?', default_evidence: '• YES – Reference: Continual improvement arrangements (OHSMS Manual, management review outputs)' }, { group_key: 'clause', code: 'GEN-1', heading: R, title: 'General', requirement: 'Has discussion been held with client personnel confirming organizational readiness for the Stage 2 (Implementation Verification) audit?', default_evidence: '• YES – Discussed with the management representative; the organization confirmed its readiness for Stage 2.' }, { group_key: 'clause', code: 'GEN-2', heading: R, title: 'General', requirement: "Have the client's site-specific conditions (workplace hazards, activities and workforce profile) relevant to the OHSMS been evaluated?", default_evidence: '• YES – Site conditions (workplace hazards, activities and workforce profile) relevant to the OHSMS were evaluated.' }, { group_key: 'clause', code: 'GEN-3', heading: R, title: 'General', requirement: 'If the client is multi-site, has the level of control / sampling approach been established?' }, { group_key: 'clause', code: 'GEN-4', heading: R, title: 'General', requirement: 'Are resources (time, competence, information) adequate for the Stage 2 audit?', default_evidence: '• YES – The quoted man-days, audit team competence and available information are adequate for the Stage 2 audit.' }, ]; /** Sections 10 to 13 of the Stage 2 / Surveillance / Recertification form (wording copied from the Word file). */ export const ISO45001_EXTRA_ELEMENTS: SeedRow[] = [ { group_key: 'performance', code: 'PERF-1', heading: PERF, title: 'Hazard Identification & Risk Assessment', requirement: '', default_evidence: DOCREF + "The organization's hazard identification and OH&S risk assessment records/register were reviewed and confirm that hazards arising from routine and non-routine activities, past incidents, and emergency situations have been identified, OH&S risks assessed using a documented methodology, and controls determined in accordance with the hierarchy of controls." }, { group_key: 'performance', code: 'PERF-2', heading: PERF, title: 'Legal & Other Requirements Compliance', requirement: '', default_evidence: DOCREF + 'The Legal & Other Requirements Register and related compliance evaluation records were reviewed and confirm that applicable OH&S legal and other requirements have been identified, are kept up to date, and compliance is periodically evaluated.' }, { group_key: 'performance', code: 'PERF-3', heading: PERF, title: 'Contractor, Procurement & Outsourcing Control', requirement: '', default_evidence: DOCREF + 'Contractor management and procurement records (incl. contractor OH&S induction, coordination, and evaluation) were reviewed and confirm that criteria for evaluation, selection, monitoring and re-evaluation of contractors and outsourced processes have been established and applied, with the type and extent of control proportionate to the OH&S risk involved.' }, { group_key: 'performance', code: 'PERF-4', heading: PERF, title: 'OH&S Objectives and Action Plan', requirement: '', default_evidence: DOCREF + 'OH&S objectives and the associated action plan were reviewed and confirmed that measurable objectives, responsibilities, timeframes, resources, and planned actions have been established, monitored, and periodically reviewed to support continual improvement of the OHSMS.' }, { group_key: 'performance', code: 'PERF-5', heading: PERF, title: 'Operational Controls & Records', requirement: '', default_evidence: DOCREF + 'Records of operational planning and control (incl. permits to work, safe work procedures, and PPE issuance) were reviewed and confirmed that OH&S-critical activities are carried out under controlled conditions, with records demonstrating conformity to established criteria retained.' }, { group_key: 'performance', code: 'PERF-6', heading: PERF, title: 'Emergency Preparedness & Response', requirement: '', default_evidence: DOCREF + 'Emergency preparedness and response arrangements (incl. emergency plans, evacuation drills, and first-aid/firefighting provisions) were reviewed and confirm that the organization has planned, tested, and periodically reviews its response to potential emergency situations.' }, { group_key: 'performance', code: 'PERF-7', heading: PERF, title: 'Incident Investigation & Corrective Action', requirement: '', default_evidence: DOCREF + 'Incident investigation and corrective action records were reviewed and confirm that incidents and nonconformities are reported, investigated to determine root cause(s), corrective actions taken, and effectiveness verified, with associated OH&S risks reassessed as needed.' }, { group_key: 'performance', code: 'PERF-8', heading: PERF, title: 'Monitoring and Measuring Resources / Calibration', requirement: '', default_evidence: DOCREF + 'Monitoring and measuring equipment records (e.g., gas detectors, noise/light meters) were reviewed and confirm that resources needed for valid and reliable monitoring and measurement results are determined, suitable for the specific type of activities, calibrated/verified at specified intervals, and safeguarded from adjustments, damage or deterioration.' }, { group_key: 'risk', code: 'RISK-9', heading: 'Hazard Identification & Risk Management', title: 'Hazard Identification & Risk Management', requirement: '', default_evidence: DOCREF + "The organization's Hazard Identification & Risk Assessment Procedure / Register was reviewed and confirms that hazards, internal and external issues, interested parties, and compliance obligations relevant to the OHSMS have been identified, assessed, and are being addressed to support achievement of intended OHSMS outcomes." }, { group_key: 'feedback', code: 'FEED-10', heading: 'Incidents, Near Misses & Ill-Health', title: 'Incidents, Near Misses & Ill-Health Monitoring', requirement: '', default_evidence: DOCREF + "The organization's system for reporting and monitoring incidents, near misses and occupational ill-health was reviewed, including the mechanism for receiving, recording, investigating and responding to such reports. Evidence of reporting was verified, demonstrating a systematic approach to incident/near-miss trend monitoring.\n\nNumber of incidents/near misses reported during the audit period: ______ Open: ______ Closed: ______" }, { group_key: 'statutory', code: 'STAT-11', heading: 'Statutory / Regulatory Compliance', title: 'Domestic / Local Legal Requirements', requirement: '', default_evidence: "Doc. Ref.: ________________________\n\nCompliance with applicable domestic / local statutory and regulatory requirements (municipality, civil defense, labour law, etc.) was reviewed and found to be identified and monitored via the organization's Legal & Other Requirements Register." }, { group_key: 'statutory', code: 'STAT-12', heading: 'Statutory / Regulatory Compliance', title: 'International Requirements', requirement: '', default_evidence: "Doc. Ref.: ________________________\n\nApplicable international requirements relevant to the organization's scope of operations were reviewed and found to be identified within the Legal & Other Requirements Register." }, { group_key: 'statutory', code: 'STAT-13', heading: 'Statutory / Regulatory Compliance', title: 'OH&S-Related Permits & Certifications', requirement: '', default_evidence: 'Doc. Ref.: ________________________\n\nApplicable OH&S-related permits and certifications (e.g., work permits, hot work, confined space entry, lifting equipment) were reviewed for validity and relevance to the scope of the OHSMS.' }, { group_key: 'statutory', code: 'STAT-14', heading: 'Statutory / Regulatory Compliance', title: 'Insurance', requirement: '', default_evidence: "Doc. Ref.: ________________________\n\nThe organization's insurance coverage relevant to its operations was reviewed for validity." }, { group_key: 'statutory', code: 'STAT-15', heading: 'Statutory / Regulatory Compliance', title: 'International Registration(s)', requirement: '', default_evidence: "Doc. Ref.: ________________________\n\nApplicable international registrations (if any) relevant to the organization's operations were reviewed." }, { group_key: 'statutory', code: 'STAT-16', heading: 'Statutory / Regulatory Compliance', title: 'Others', requirement: '', default_evidence: 'Doc. Ref.: ________________________\n\n(Specify any other applicable statutory, regulatory, or contractual requirement reviewed.)' }, ];