Audit Report Submitted for Approval

export interface ReportSubmittedEmailContext { recipientName: string; // "Ms. Julie" or "Team" auditorName: string; auditorTitle?: string; auditorEmail: string; auditorPhone?: string; companyName: string; reportNo: string; stageLabel: string; // "Surveillance", "Stage 2 (Initial)", ... standardName: string; auditDate: string; // dd-mm-yyyy leadAuditor: string; conclusion: string; // e.g. "Complies with exception of minor NC(s)" ncMajor: number; ncMinor: number; ncObs: number; submittedAt: string; // formatted date-time attachmentName: string; // "SV-2026-000037.pdf" reviewUrl: string; isDraftWatermark?: boolean; approveUrl?: string; // ← add this line } const esc = (v: unknown): string => String(v ?? '') .replace(/&/g, '&') .replace(//g, '>') .replace(/"/g, '"'); /** * Coordinator notification: an audit report has been submitted for approval. * Table-based, inline styles, MSO fallback for the CTA. Matches the QRS audit email family. */ export function buildReportSubmittedEmail(ctx: ReportSubmittedEmailContext): string { const BRAND = '#4a0080'; const ACCENT = '#d97706'; const SOFT = '#fef3c7'; const INK = '#0f172a'; const MUTED = '#64748b'; const BORDER = '#e2e8f0'; const FONT = "'Segoe UI',Arial,sans-serif"; const ncTotal = ctx.ncMajor + ctx.ncMinor + ctx.ncObs; const ncSummary = ncTotal ? `${ctx.ncMajor} Major · ${ctx.ncMinor} Minor · ${ctx.ncObs} Observation(s)` : 'No non-conformities recorded'; const rows: Array<[string, string]> = [ ['Report No.', `${esc(ctx.reportNo)}`], ['Company', esc(ctx.companyName)], ['Standard(s)', esc(ctx.standardName)], ['Audit Type', esc(ctx.stageLabel)], ['Audit Date', esc(ctx.auditDate)], ['Lead Auditor', esc(ctx.leadAuditor)], ['Conclusion', esc(ctx.conclusion)], ['Findings', esc(ncSummary)], ['Submitted', esc(ctx.submittedAt)], ]; const rowsHtml = rows .map( ([label, value], i) => ` ${label} ${value} `, ) .join(''); const draftNote = ctx.isDraftWatermark ? `

The attached PDF is marked DRAFT until the report is approved.

` : ''; return ` Audit Report Submitted for Approval

Action Required · Report for Approval

Dear ${esc(ctx.recipientName)},

${esc(ctx.auditorName)}${ctx.auditorTitle ? `, ${esc(ctx.auditorTitle)},` : ''} has submitted the audit report for ${esc(ctx.companyName)} for your review and approval. The full report is attached as a PDF.

${rowsHtml}

Attached: ${esc(ctx.attachmentName)} (PDF + Word)

${draftNote}

Review Report →

${esc(ctx.auditorName)}

${ctx.auditorTitle ? `

${esc(ctx.auditorTitle)}

` : ''}

${esc(ctx.auditorEmail)} ${ctx.auditorPhone ? ` · ${esc(ctx.auditorPhone)}` : ''}

Quality Registrar Systems also collaborates with ASCB, IAS, EIAC, and other international accreditation bodies.

`; }