export interface AuditorScheduleRow {
audit_code: string;
category: string; // e.g. "Initial", "Surveillance", "Re-Certification"
company_name: string;
standards: string; // comma-separated
accreditation: string;
stage: string; // e.g. "Stage 1"
mode: string; // e.g. "Onsite", "Online", "Hybrid"
coordinator: string;
time_label: string; // e.g. "11.00AM"
status: string; // e.g. "Pending", "Cancelled", "Completed"
is_this_audit: boolean; // true → highlight the row in green
}
export interface AuditorAssignmentEmailContext {
auditorName: string;
auditorEmail?: string;
scheduleDateLabel: string; // e.g. "20th May 2026"
coordinatorName: string;
clientGroup?: string;
// This audit
auditCode: string;
companyName: string;
auditeeName: string;
auditeeContact: string;
auditeeEmail: string;
dateTimeOfAudit: string; // e.g. "20th May 2026 at 12.02 PM (Onsite Audit)"
standards: string;
certification: string;
accreditation: string;
locationDetails: string;
marketingRemarks?: string;
coordinatorRemarks?: string;
ctaUrl?: string;
// Full day grid — all audits assigned to this auditor on the same date
scheduleRows: AuditorScheduleRow[];
}
const BRAND = '#4a0080';
const BRAND_LIGHT = '#f4eefb';
const ACCENT = '#16a34a';
const ACCENT_SOFT = '#dcfce7';
const INK = '#0f172a';
const MUTED = '#64748b';
const BORDER = '#e2e8f0';
const GOLD = '#c9a44a';
const HIGHLIGHT_ROW = '#fff4e6';
const HIGHLIGHT_BORDER = '#f59e0b';
function escapeHtml(s: string): string {
return (s ?? '')
.replace(/&/g, '&')
.replace(//g, '>')
.replace(/"/g, '"')
.replace(/'/g, ''');
}
function statusBadge(status: string): string {
const s = (status || '').toLowerCase();
let bg = '#dbeafe';
let fg = '#1e3a8a';
let label = status || 'Pending';
if (s.includes('cancel')) { bg = '#fee2e2'; fg = '#991b1b'; label = 'Cancelled'; }
else if (s.includes('complete')) { bg = '#dcfce7'; fg = '#166534'; label = 'Completed'; }
else if (s.includes('schedul')) { bg = '#dcfce7'; fg = '#166534'; label = 'Scheduled'; }
else if (s.includes('confirm')) { bg = '#dcfce7'; fg = '#166534'; label = 'Scheduled'; }
else if (s.includes('reschedul')) { bg = '#fef3c7'; fg = '#92400e'; label = 'Rescheduled'; }
else if (s.includes('pending')) { bg = '#fef3c7'; fg = '#92400e'; label = 'Pending'; }
return `${escapeHtml(label)}`;
}
function detailRow(label: string, value: string, alt: boolean): string {
return `
| ${escapeHtml(label)} |
${value} |
`;
}
function buildScheduleGrid(rows: AuditorScheduleRow[]): string {
if (!rows?.length) return '';
const head = `
| # |
Audit Code |
Category |
Company |
Standard |
Accr. |
Stage |
Mode |
Time |
Status |
`;
const body = rows.map((r, i) => {
const isHighlight = r.is_this_audit;
const rowBg = isHighlight ? HIGHLIGHT_ROW : (i % 2 === 0 ? '#ffffff' : '#f8fafc');
const borderLeft = isHighlight ? `border-left:3px solid ${HIGHLIGHT_BORDER};` : '';
return `
| ${i + 1} |
${escapeHtml(r.audit_code)} |
${escapeHtml(r.category)} |
${escapeHtml(r.company_name)} |
${escapeHtml(r.standards)} |
${escapeHtml(r.accreditation)} |
${escapeHtml(r.stage)} |
${escapeHtml(r.mode)} |
${escapeHtml(r.time_label)} |
${statusBadge(r.status)} |
`;
}).join('');
return `
Your audit schedule for the day
Highlighted row = the newly scheduled audit you have been assigned to.
`;
}
export function buildAuditorAssignmentEmail(ctx: AuditorAssignmentEmailContext): string {
const detailRows: Array<[string, string]> = [
['Audit Code', `${escapeHtml(ctx.auditCode)}`],
['Company', escapeHtml(ctx.companyName)],
['Auditee', escapeHtml(ctx.auditeeName)],
['Contact No', escapeHtml(ctx.auditeeContact)],
['Email', `${escapeHtml(ctx.auditeeEmail)}`],
['Standard(s)', escapeHtml(ctx.standards)],
['Date & Time', escapeHtml(ctx.dateTimeOfAudit)],
['Location', escapeHtml(ctx.locationDetails)],
['Certification', escapeHtml(ctx.certification)],
['Accreditation', escapeHtml(ctx.accreditation)],
];
const detailRowsHtml = detailRows
.map(([k, v], i) => detailRow(k, v, i % 2 === 1))
.join('');
const marketingRemarksHtml = ctx.marketingRemarks
? `
Marketing remarks
${escapeHtml(ctx.marketingRemarks)}
`
: '';
const coordinatorRemarksHtml = ctx.coordinatorRemarks
? `
Notes from coordinator
${escapeHtml(ctx.coordinatorRemarks)}
`
: '';
const ctaHtml = ctx.ctaUrl
? `
`
: '';
return `
Lead Auditor Assignment
|
Quality Registrar Systems
|
Lead Auditor Assignment
|
|
|
Dear ${escapeHtml(ctx.auditorName)},
You have been assigned as Lead Auditor for the following audit on
${escapeHtml(ctx.scheduleDateLabel)}.
Please review the audit details below and confirm your availability with the coordinator.
|
|
This audit
${marketingRemarksHtml}
${coordinatorRemarksHtml}
${ctaHtml}
|
|
${buildScheduleGrid(ctx.scheduleRows)}
|
|
Quality Registrar Systems also collaborates with IAS, EIAC, and other international accreditation bodies.
© ${new Date().getFullYear()} Quality Registrar Systems. All rights reserved.
|
|
`;
}